Modern business organizations are fast, complex, and dynamic in nature. They can no longer be run by manual systems. Technological integration has become very important for businesses and many new systems have been developed to help organizations better manage themselves. Time and attendance programs are making their way into organizations that want a more realistic solution for managing their workforce. Let’s take a look at the different ways in which time & attendance software helps an organization increase productivity and efficiency.
Buddy punching & favoritism
Organizations with a large number of employees often struggle to curtail corrupt practices like buddy punching and employee favoritism within the HR department. Older attendance systems fail to overcome these issues. However, time attendance software easily helps overcome these problems. With a time attendance system in place, an employee has to mark attendance by his or herself. Additionally, employee favoritism by HR reps is eliminated because they no longer need to edit an employee’s time card. This is why many employers are already using computerized attendance systems.
Integration with Biometric Systems
Modern attendance systems can be integrated with any biometric system. A biometric system recognizes the unique features of a human being which cannot be replicated by anyone else. There are several different biometric systems developed such as facial recognition, retina scan, and fingerprinting. Some organizations are also offering fingerprint attendance software to ensure no proxy attendance is marked by employees.
Ease of Use and Installation
Ease of implementation and ease of use are two key reasons attendance systems have become so successful. Most modern time attendance systems are plug ‘n play which means you do not need any technical expertise to deploy them within your organization. In addition, the systems are user-friendly so you do not need to give employees special training on how to mark their attendance. Makers of these systems also usually provide installation support and user tutorials.
When organizations depend on manual attendance systems, data analysis becomes a very tedious task. Exact calculations are often difficult to derive from manual systems. However, modern attendance systems help organizations get accurate, customized reports based on their individual needs. All lengthy and tedious calculations are automatically done by the software and employers can access and use the data wherever and whenever they want. This reduces a lot of extra burden on the human resource department.
Every business organization is concerned about watching expenses. One important cost cutting benefit of a time attendance system is that a business will know exactly how much money it owes employees in salaries, wages, and other benefits. Attendance is marked accurately and securely, and administrative tasks are processed efficiently saving valuable time and money.