SaaS or “Software as a Service” is the latest phenomenon in the world of Information Technology. It is basically a way of operating software that can be accessed from any device with an Internet connection and a web browser. Also referred to as “Cloud Computing”, this web-based model involves the hosting and maintenance of software by service providers over the Internet as opposed to having the software hosted internally by an ASP (application service provider). Managing payroll with cloud-based time and attendance software is a classic example of a successful SaaS model.
Why should I prefer SaaS over traditional payroll software?
SaaS has been hailed as the perfect solution for organizations seeking cost-effective, uncomplicated and hassle free software applications to run their businesses, specifically when it comes to managing payroll. For instance, if a small business were to internally host the software required to run a fingerprint time clock, it would involve certain operational costs, not to mention the need to address any maintenance problems that may arise and affect operational efficiency. Additional operational expenses to internally host software include the cost of a physical server, server storage space, and the cost for database management and IT staff to maintain the server. In addition, it becomes the sole responsibility of the company to ensure the software is properly operating.
With SaaS, all payroll data is accessed and managed via the Internet and is stored on servers that are hosted and maintained by service providers. There is no need to make room for an actual server in your office, or to hire additional staff to monitor and manage your server. Better yet, if there is an issue with your payroll software, the service provider takes care of it. For example, if you are using time and attendance software, you do not need to deal with the hassle of making sure it’s running smoothly. In other words, you are outsourcing your IT responsibilities to the SaaS vendor who takes care of all the trouble shooting, maintenance and upgrades.
Is my data secure with SaaS vendors?
This is one area that often causes business owners to stop and think about their data security. In reality, SaaS vendors like time and attendance software service providers are able to adopt far more effective and stringent security measures than a small or medium sized business can afford on their own. In addition to security, these types of service providers are also far more advanced in terms of maintenance and data backup. It’s their business to protect your information and they take that responsibility serious.
Can SaaS save me money?
If you own a business and are looking to manage the time and attendance of your employees, consider looking into SaaS. It’s a great option for any company to manage payroll, and can save time and money in the process.
The SaaS model for managing programs like fingerprint time clock software enables small businesses the ability to enjoy the full features of their payroll software, without having to bear unnecessary costs for expensive hardware and IT support.