Want to Eliminate Unnecessary Payroll Costs? Implement Automated Time Clocks!

Are payroll costs running out of control at your small business? Most of the time, the reason behind sky rocketing payroll costs is the use of manual time tracking with paper time sheets. Is this the case with your payroll? Are your employees on the honor system when it comes to recording their work hours? If so, there is a high chance that your employees are engaging in time theft such as rounding their time off to the nearest five, 10 or 15-minute increment.  employee time clocks

Time theft is one of the biggest causes of productivity losses in America today. Recent studies have shown that it is costing American businesses as much as $400 billion in lost productivity every year. It has also been estimated that a business can lose 20% of every dollar earned as a direct result of time theft.

So, what can you do to prevent time theft and stop bleeding revenues? You can start by ditching your pen and paper time sheet system and implement automated time clocks from uAttend.

How Does uAttend Guarantee Zero Time Theft?

uAttend’s employee time clocks come with highly useful features such as fingerprint and facial recognition capabilities. These systems allow your employees to record their time and attendance using physiological traits that are unique to each individual, thus providing the safest method of recording employee work hours. Your employees will no longer be able to share their punch cards, PINs, or badges with their colleagues for buddy punching, and can no longer steal time from you.

With 100 percent accurate employee identity verification and to-the-minute recording of employee time and attendance, uAttend time clocks enable small and medium-sized businesses to completely eliminate time theft from their premises. They also help businesses become more productive and efficient by streamlining everything from time tracking to payroll processing. Additional features such as desktop alerts allow you to be notified when employees are late or leaving early, as well as when they are absent. By holding employees accountable for their work hours, employers can improve job satisfaction, which ultimately improves job performance. Employees are much happier when they know they are all being held to the same level of accountability.

You can start experiencing the benefits of the uAttend™ workforce management solution from the very first day you implement a system. Our automated employee time clocks will not only help you overcome the obstacles of manual payroll processing, but provide you with detailed reports that can be exported to more than 50 payroll software systems. Don’t miss out on the benefits of an automated time tracking system – put a stop to unnecessary payroll costs TODAY!

What is Your Employee Time Clock to Employee Ratio?

Today’s cost-conscious businesses deploy various time and attendance systems, such as an employee time clock, to accurately record employee work hours. While employers use these devices to ensure they are paying for the exact number of hours an employee has worked, there is a level of responsibility that comes along with using one. For example, if a business chooses to use a time clock for time and attendance, it must be sure to provide sufficient punch-in locations to accommodate their number of employees. This is especially important for large organizations that have hundreds of employees punching in and out on a daily basis. Failing to provide an adequate number of punch-in stations can land your company in trouble for negligence with regulators such as the Department of Labor.  employee time clock

Here is a prime example of employer negligence. A warehouse facility in Chino, CA was recently issued a number of citations for failing to provide adequate punch-in locations, as well as for having altered employee time records. The organization in question has two warehouses in Southern California with a total of 865 employees. Surprisingly, the company had only three time clock systems to let employees punch in and out. This resulted in long lines not only at the start and end of each shift, but employees also had to wait to punch in and out for their meal breaks.

Waiting in line was cutting into the employees’ actual work hours. Regardless of when they arrived, they often ended up punching in late because of the long lines. Subsequently, this meant receiving a grievance from the company and a dock in pay. The same scenario took place for meal breaks. Employees actually began to cut their breaks short just so they wouldn’t be late.

After a thorough investigation from the California Office of Labor Commissioner, it was determined that the company was non-compliant and was responsible for not providing an adequate number of locations for employees to punch in and out. Regulators deemed it unethical for employees to be penalized for late punch-ins when they arrive well before their start time. The company also allegedly had been inappropriately adjusting meal break and overtime hours to compensate when employees took shorter breaks. In light of this, the company was also cited for altering employee time records, as it is illegal in any state to adjust an employee’s work hours without his or her knowledge. As a result, the company in Chino had to pay a hefty amount of $1.3 million in penalties and back wages. To think, had they only invested in a few more punch in stations, they could have been out hundreds of dollars rather than a million plus.

The above-mentioned story is a great case study that demonstrates the importance of a company’s responsibility to its employees. If you employee a large number of people, you need to have a sufficient number of employee time clock systems in place. In addition, you are required by federal and state law to provide adequate meal breaks and pay overtime for the hours worked in addition to the standard 40-hour workweek.

If you want to comply with federal and state wage laws, it may be time to do an audit of your time clock system to ensure you are providing your employees with ample opportunity to punch in and out on time. If you determine you need to provide more locations, an ideal solution might be to opt for cloud-based workforce management solutions. Online systems offer affordable punch in devices and innovative software that help avoid violations of federal and state labor laws when it comes to wage claims. For example, biometric systems provide an indisputable audit trail when it comes to employee time tracking and can be purchased for less than $150 a piece. Such an investment is worth the peace of mind alone.

Is Your Time Clock System Capable Of Keeping Up With Your Business Growth?

Time and attendance management is a complex, yet essential aspect of every small and medium-sized business. Subsequently, there are numerous time tracking solutions available in today’s market, differing in everything from features to price. We all know that different businesses have different needs and budgets. This is why it’s so important to select an employee time and attendance solution that is based on your particular requirements.  time clock

When it comes to choosing a time tracking system, two of the most highly desired features are affordability and ease of use. However, there are other features that should be taken into account, especially if you have narrowed it down to two choices that are similarly priced and offer more or less the same features. If you find yourself in this situation, another thing you should consider is the scalability of the time clock system.

Why is Scalability Important?

Every business strives to grow. Of course, it’s near impossible to grow without the inevitable addition of employees and resources. If your time & attendance software is unable to keep up with the growth of your business, it can affect your overall operational efficiency. If you plan to grow, as most businesses do, you need a scalable system. While you might find that most time keeping software systems are scalable, you will likely notice that licensed applications are more expensive. They usually charge an additional fee for the same upgrades and scalability features that come free with cloud-based software. Cloud-based time tracking software systems seamlessly upgrade your system to accommodate your growth. There is no charge. It’s simply part of the package.

The best cloud-based time clock system providers charge your company a flat monthly rate based on the number of employees you have, and allow you to move your plan up and down accordingly. uAtttime & attendance softwareend’s time & attendance software is a great example of this type of scalable solution. Not only does uAttend provide your business with free software upgrades, but it also does not bury in any surprise costs. As a business owner, uAttend is an ideal solution that can serve your every need for time and attendance. Better yet, with its unique Plug ‘N Play feature, you start enjoying the benefits of this state-of-the-art system today!

uAttend Biometric Time and Attendance Helping to Provide Peace of Mind for Parents

uAttend biometric time and attendance solutions have been effective in providing stress-free solutions for small and medium-sized business owners throughout the United States, and in other parts of the world. Now, our solutions are providing peace of mind to parents as well by providing real-time information about the whereabouts of their children. Several U.S. school districts have installed biometric time clocks from uAttend to help track students that use their school buses. Biometric Time and Attendance

Security at school campuses has become an increasingly growing concern in the wake of recent scares, not only for parents, but also for school administrators. The concern is so great that many school districts are taking it upon themselves to adopt and implement additional security measures. Most recently, Sinton Independent School District in Texas has taken the initiative to not just deploy armed security guards at its campuses, but to also utilize biometric time and attendance technology to help ensure that all students that use their school buses are accounted for and safely get on and off the bus.

While discussing the initiative, Steve Van Marte, the superintendent of Sinton ISD explained the rationale as follows, “Many of our parents work in corporate and with this system, they are going to be able to log on to their accounts and see that their kids have made it onto the bus safely. When our baseball team goes out to play another school, they will be scanned. When our second graders go out for ballet, they will be scanned. Any time our buses move, we will know who is on them.”

The whole process is extremely simple. Students scan their fingerprints using uAttend’s biometric time clocks. Each fingerprint is encoded as a digital template for security purposes and stored on cloud based servers. These identification templates are highly secure and cannot be forged or accessed by unauthorized persons. Sophisticated uAttend security features ensure that there is no possibility of identity theft. Once the fingerprints are stored in the uAttend database, every time a student gets on or off a bus, he or she will scan his or her fingerprint to indicate their location to both parents and school authorities.