Biometric Time and Attendance Systems Overcome the Weaknesses of Traditional Time Clocks

Despite still being found at workplaces around the country, the classic time clock is often seen as a relic of the past. These mostly-mechanical devices have never entirely satisfied those who made use of their services, whether its hourly employees or the managers and executives who count on their output to help make sense of work hours. Though they are simple to use, time clocks of this sort have a number of inherent weaknesses that often frustrate those who rely on them. Modern biometric time and attendance systems address these issues and frustrations, all the while delivering flexibility and efficiency that had once been unthinkable.

One of the biggest, most well-known problems with traditional timekeeping systems is the issue of employee attendance fraud. Since the inception of the mechanical “Bundy” time clock, unethical employees have sought to subvert it by colluding to clock each other in and out, despite one party not actually being in attendance. Without a proper timekeeping system in place, this is easy to do as it generally means little more than punching a coworker’s easily accessible time card, and has undoubtedly resulted in businesses losing incredible sums of money over the course of the years.

Biometric time and attendance systems make this problem a thing of the past. These systems include reliable, precise fingerprint readers that verify and authenticate an employee’s true identity when he or she is punching in and out. Powerful in application, a fingerprint time clock is surprisingly easy to use. Employees do a one-time registration by simply scaning their fingerprint using a small reader on the time clock. Once the image has been encrypted, it is stored as a numerical value that serves to identify employees each and every time they punch in and out from that point on.

While fingerprint-based readers provide sufficient security for any business, there are other forms of biometric time clocks available as well, including facial recognition time clocks. Facial recognition time clocks require the presence of several uniquely identifying facial features in order for attendance to be marked. Like the fingerprint devices, they are extremely difficult to manipulate or bypass with practices such as buddy punching. Also like the fingerprint devices, the time involved in punching in and out is minimal as the employee simply has to stand in front of the device for a few seconds for their face to register.

Overall, the savings and efficiency gains that biometric time keeping systems provide make them a strong investment and a powerful tool when it comes to tracking and storing employee work hours. When used properly, they can save your business valuable time and money.

How is Payroll Time Clock Software Beneficial?

All employers want to find the best ways to make their employees more efficient and effective at work. It’s no secret that many workers waste time on the job, and that this time can really add up. It’s also no secret that many businesses have suffered financially because of all the time wasted by employees. This is precisely why more businesses need to invest in Payroll Time Clock Software. Let’s take a look at why this software is so vital and how it can best be used.

When non-salaried employees arrive at work, they have to punch a time card in order to show what time they started. Often, when employees go to lunch and come back, they also have to punch in and out in order to track how much time they were gone. And of course, employees have to once again punch their time card when they leave work for the day. This method of tracking an employee’s time is tedious and outdated. Payroll Time Clock Software is not only much more precise and efficient to use these days, but is also much easier to use. Employees can punch in and out within seconds and their time is automatically and accurately marked and stored. This happens each and every time they come and go from work.

In addition to simplifying life for the employee, this advanced software also makes it easier on the employer. As an employer, you might know from experience how difficult it is to manually count, tally, process and analyze the amount of time each employee worked in a pay period. The amount of time and labor invested in manually reviewing work hours is unnecessary. Time clock software automatically records, stores and yes – even processes and crunches employee work hour data making it immediately accessible to the employer. Employers can view work hours in real-time and know immediately how many hours have been worked, as well as how much it is costing them in wages.

Time clock software can also help reduce the headache of processing payroll. Some of the more innovative software solutions integrate with major payroll processing systems such as QuickBooks, ADP and Paychex, as well as smaller software platforms. This allows businesses to drastically cut down on the amount of hours it takes processing payroll and allows employers to focus on more business critical tasks.

As you can see, payroll time clock software can be extremely beneficial when it comes to cutting costs and saving time. Consider investing in time clock software for you and your business. Within a few short months, you’ll likely see improvement not just in your employees’ attendance behaviors, but in your operational costs as well.

Is it Time to Rethink Your Time and Attendance System?

As a small business owner, you know what it’s like to have every minute of your day allocated to your daily operations. You also know the importance of prioritizing when it comes to running your business efficiently. Free time is a hot commodity and one you likely see very little of. So, how would you like to free up some of that time-strapped schedule? If you’re still using time sheets or punch time cards, the uAttend™ Employee Management System can help save your valuable time. In fact, depending on the size of your company and number of employees, you could find yourself saving hours each pay period.

Not sure if you really need an automated time tracking system? Here are a few questions and thoughts to consider:

  1. How much time do you currently spend on manual time and attendance tracking and payroll processing?
  2. How old is your current system?
  3. Would you benefit from a scalable solution?
  4. Does your workforce have options when it comes to clocking in and out?
  5. Do you have any employees that work remote?
  6. Does your current system seem costly or expensive?
  7. Is your current system cumbersome, bulky and take up space?
  8. How much time is committed to maintaining your current system?
  9. Do you ever wish you could see your employees’ work hour information when you are away from the office?
  10. Do you have an easy way to access, store and retrieve employee time and attendance data?

Each of these questions is intended to help guide your decision as to whether or not you could benefit from an automated time and attendance system. Of course, perhaps the most important questions to ask are 1) whether or not you could use an extra hour or so each week, and 2) whether or not you want to boost your profits by lower operating and labor costs. If your answer to these last two questions is yes, then it’s time to invest in an automated time tracking system like uAttend.

Ready to take the next step? Visit www.uAttend.com for product information, or click here to find out how to choose the right time and attendance system to suit your business needs.

How Monitoring Employee Time and Attendance Improves Productivity

employee productivity improvementsWe hear the word monitoring a lot these days, often in relation to surveillance and national security. The association of ‘monitoring’ with ‘spying’ has kind of given the word a bad rap. In reality, monitoring can be very useful and meaningful, especially when put to good use for business.

We’ve touched previously on the “Cleaning House” study where researchers found that surveillance software reduced employee time theft at nearly 400 participating restaurants by an average of $100 a week. While this certainly adds up over the span of a year, the real kicker of this study was the fact that revenues at these restaurants increased on average by nearly $3,000 a week!

If you take a step back and ask why this might be, it’s hard to argue that it was a direct result of implementing monitoring software. As soon as the employees knew they were being watched and would be made accountable for their work, they began to work harder. In this case, monitoring not only reduced time theft practices, but also boosted productivity.

This is actually a great model for how time and attendance tracking can help improve employee productivity. When employees know their hours are being monitored and that they can no longer get away with theft of any form (wage fraud, buddy punching, extended breaks, etc.), they step up in performance. There is also the element of equality when electronically tracking employee time and attendance. Every employee knows that he or she is being held to the same standard and level of expectation when it comes to work hours and attendance behavior. In addition to boosting performance and productivity levels, monitoring employee time can also help boost employee morale. Every employee is treated the same – in a fair, objective and accurate manner leaving no cause for duress about bias or favoritism.

Of course, it’s not all about your employees, it’s about your bottom line. If you don’t have a solid time tracking system in place, that line is likely getting very thin. Think employees stealing a few minutes here and a few minutes there is no big deal? Think again! If a single employee ends up stealing just ten minutes a day, this is the equivalent of 25 hours over a year. That’s more than one full day or equal to three free or additional vacation days. Multiply that by your number of employees and you’ll get a good idea of how much you might save in labor costs by implementing a time and attendance tracking system.

The key point here is that your employees will work harder for you if and when they know you’re paying attention. If you’re interested in taking a step toward boosting productivity, morale and profits in your workplace, consider investing in an effective time tracking system. uAttend is the first place to start looking. The uAttend Employee Management System offers a robust line of time clocks and time attendance software and can help address your employee monitoring needs. For more information, visit www.uAttend.com or call 800-518-8925.