Advantages of uAttend Time Clock Software

If you are in charge of running a business, the last thing you want to worry about is constantly checking in on and keeping track of your employees’ time and attendance. The perfect solution to this all-too-common problem is to implement a uAttend Employee Management System. uAttend’s time clock software effectively helps businesses of all types and sizes cut down on costs, improve employee productivity and accurately record work hours for payroll. Below, we discuss three key benefits that these solutions offer.

Improve Level of Accuracy
Trying to keep track of your employees’ actual work hours using traditional time tracking methods such as a punch clock or paper timesheet is inefficient and often inaccurate. In fact, the many loopholes and limitations associated with these methods end up costing your company a good deal of money in the long run. On the other hand, studies have shown that many businesses see savings of as much as three to five percent on payroll expenses after the successful implementation of payroll time clock software.

Save Time
When you implement a system that is able to automatically track, record and store employee work hours and then automatically export these records into your current payroll system, you instantly save valuable time. No more manually verifying and calculating work hours. No more manually entering employee work hour data into your payroll system, and no more worrying about whether or not employees are being paid accurately. Imagine what you can do with all the free time you’ll now have.

Mobility
There is no question that the old-fashioned Bundy time clock that employees punch in and out of each day are in the past. Today’s time clock software does so much more than just record time. These solutions allow employees to punch in and out through a variety of flexible methods including a web browser, cell phone, laptop, Smartphone, mobile application and/or an actual physical time clock or even desktop computer. Employees can literally punch in and out on the go and employers can monitor and manage work hours from anywhere with an Internet-connected device.

No matter what type of business you have, from service-based options where employees are constantly on the move or a business that is spread out over a number of different locations, the benefits of time clock software can be significant for your business. You will be able to focus less on processing payroll and managing your workforce’s attendance and spend more time focused on running your business.

As you can see, there are some major reasons why businesses across the globe are adopting technology like a uAttend time clock system. Not only does it save money, but it also helps companies run more efficiently and be more productive.

What Every Business Owner Should Know About Employee Time and Attendance Tracking

Is it Time to Rethink Your Time and Attendance System?

As a small business owner, you know what it’s like to have every minute of your day allocated to your daily operations. You also know the importance of prioritizing when it comes to running your business efficiently. Free time is a hot commodity and one you likely see very little of. So, how would you like to free up some of that time-strapped schedule? If you’re still using time sheets or punch time cards, the uAttend™ Employee Management System can help save your valuable time. In fact, depending on the size of your company and number of employees, you could find yourself saving hours each pay period.

Not sure if you really need an automated time tracking system? Here are a few questions and thoughts to consider:

  1. How much time do you currently spend on manual time and attendance tracking and payroll processing?
  2. How old is your current system?
  3. Would you benefit from a scalable solution?
  4. Does your workforce have options when it comes to clocking in and out?
  5. Do you have any employees that work remote?
  6. Does your current system seem costly or expensive?
  7. Is your current system cumbersome, bulky and take up space?
  8. How much time is committed to maintaining your current system?
  9. Do you ever wish you could see your employees’ work hour information when you are away from the office?
  10. Do you have an easy way to access, store and retrieve employee time and attendance data?

Each of these questions is intended to help guide your decision as to whether or not you could benefit from an automated time and attendance system. Of course, perhaps the most important questions to ask are 1) whether or not you could use an extra hour or so each week, and 2) whether or not you want to boost your profits by lower operating and labor costs. If your answer to these last two questions is yes, then it’s time to invest in an automated time tracking system like uAttend.

Ready to take the next step? Visit www.uAttend.com for product information, or click here to find out how to choose the right time and attendance system to suit your business needs.

How Monitoring Employee Time and Attendance Improves Productivity

employee productivity improvementsWe hear the word monitoring a lot these days, often in relation to surveillance and national security. The association of ‘monitoring’ with ‘spying’ has kind of given the word a bad rap. In reality, monitoring can be very useful and meaningful, especially when put to good use for business.

We’ve touched previously on the “Cleaning House” study where researchers found that surveillance software reduced employee time theft at nearly 400 participating restaurants by an average of $100 a week. While this certainly adds up over the span of a year, the real kicker of this study was the fact that revenues at these restaurants increased on average by nearly $3,000 a week!

If you take a step back and ask why this might be, it’s hard to argue that it was a direct result of implementing monitoring software. As soon as the employees knew they were being watched and would be made accountable for their work, they began to work harder. In this case, monitoring not only reduced time theft practices, but also boosted productivity.

This is actually a great model for how time and attendance tracking can help improve employee productivity. When employees know their hours are being monitored and that they can no longer get away with theft of any form (wage fraud, buddy punching, extended breaks, etc.), they step up in performance. There is also the element of equality when electronically tracking employee time and attendance. Every employee knows that he or she is being held to the same standard and level of expectation when it comes to work hours and attendance behavior. In addition to boosting performance and productivity levels, monitoring employee time can also help boost employee morale. Every employee is treated the same – in a fair, objective and accurate manner leaving no cause for duress about bias or favoritism.

Of course, it’s not all about your employees, it’s about your bottom line. If you don’t have a solid time tracking system in place, that line is likely getting very thin. Think employees stealing a few minutes here and a few minutes there is no big deal? Think again! If a single employee ends up stealing just ten minutes a day, this is the equivalent of 25 hours over a year. That’s more than one full day or equal to three free or additional vacation days. Multiply that by your number of employees and you’ll get a good idea of how much you might save in labor costs by implementing a time and attendance tracking system.

The key point here is that your employees will work harder for you if and when they know you’re paying attention. If you’re interested in taking a step toward boosting productivity, morale and profits in your workplace, consider investing in an effective time tracking system. uAttend is the first place to start looking. The uAttend Employee Management System offers a robust line of time clocks and time attendance software and can help address your employee monitoring needs. For more information, visit www.uAttend.com or call 800-518-8925.

 

How to Stop Buddy Punching in the Workplace

how to stop buddy punching with a biometric time clockStop Buddy Punching for good with a uAttend biometric time clock.

Buddy punching in the workplace is one of the most common forms of time theft that today’s business owners struggle to fight against. The final result of which is a loss of revenue due to unnecessary labor costs. In all actuality, businesses of all sizes and from all over the world are losing billions of dollars in payroll expenses to this unethical practice. The good news is there is an easy way to stop buddy punching in its tracks. Installing a biometric time and attendance tracking system from uAttend eliminates an employee’s ability to punch in and out for a coworker, thus helping to ensure you only pay wages for hours that were actually worked.

With a uAttend biometric time & attendance solution in place, you can put an end to buddy punching for good. Below we offer a few other ways that our biometric time clocks help stop time theft:

  1. Buddy Punching – As indicated earlier, a biometric time clock is an effective means to stop buddy punching. Since these devices require an employee’s unique, physiological trait, there is little chance of employees punching in and out for one another.
  2.  Eliminated Human Error – uAttend’s time and attendance software is completely automated and records employee punches in real time. This means employees no longer need to remember exact work hours and jot them down on a time card, which is where a lot of errors can occur. Through automation, you know the employee work hour data is accurate and reliable.
  3. Wage Fraud – Another way businesses lose money is from employees rounding up their work hours. As much as you want to trust an honor system, a minute here or five minutes there can add up to a big expense for employers. Our cloud-based biometric time tracking solutions eliminate the loss of money lost to wage fraud.

Want to learn more about how to stop to buddy punching and save your business time and money? Visit our website at www.uAttend.com and reap the benefits of a uAttend time and attendance tracking system.

The ABCs of an Online Attendance Software System

Fingerprint time clocksWhether you run a small business or own a large enterprise, much depends on your employees’ productivity and work performance. Of course, keeping up with performance metrics can be difficult without an adequate means to monitor and manage your team. Amid busy schedules and hectic routines, it is difficult to keep a sharp eye on each and every employee. However, with uAttend’s online attendance software system, you can better manage your workforce and produce meaningful metrics to analyze performance and productivity levels. This is made possible through Automation, Biometrics and Cloud computing, or what we like to call the ABCs of an online attendance software system.

Automation

When it comes to automation and manual data entry – automation wins every time. Automation eliminates the element of human error, which helps to ensure the most accurate data possible. Since uAttend’s online attendance software system automatically records and stores employee work hour information, you can rest easy knowing your data is error free. Work hour data is also automatically marked and stored in “real time”, which makes it quick, easy and super effective for HR departments to use. For example, in addition to automatically processing payroll, HR managers can instantly access and view snapshots of an employee’s workday to help distribute workloads. Managers can also automatically generate detailed work hour reports to get a larger picture of an employee’s time and attendance behavior.

Biometric Fingerprint Time Clocks

Integrating biometric fingerprint time clocks as part of an online attendance software system doesn’t only save time, but can also drastically reduce labor costs. Biometric technology helps expedite the employee identification process and instills a high level of verification authenticity because it requires physical attributes to clock in. In other words, it helps ensure that your employees are who they say they are when they punch in and out AND that they are where they are supposed to be when they mark their attendance.

uAttend’s biometric time clocks are cost efficient, durable and effective. Plus, they are super easy to install (just Plug ‘n Play) and are even easier to use (simply scan your fingerprint). The time clocks work by scanning employee fingerprints and converting the images into a series of binary numbers. This allows for the safe and secure storage of an employee’s confidential information, and helps dispel any discrepancies with an employee’s time and attendance records.

Cloud Computing

Cloud computing makes a world of difference when it comes to employee attendance software systems. All employee work hour information is stored in the cloud making it easy to instantly retrieve. In fact, data stored in the cloud is accessible any time of day and from anywhere with an Internet connection. Imagine being a business owner on vacation, yet still being able to login and see a snapshot of your workforce? Cloud computing allows for the convenience and flexibility of mobile applications, as well. This means employees can punch in and out with their smart phone or tablet, and you (as the employer) can process payroll on the go. Not only can you process payroll, but you can also see who is currently at work, who was late, who left early or who is nearing overtime. Having a virtual window into your employee’s work environment allows you to monitor, track and analyze performance from anywhere in the world.

So there you have them ­– the ABCs of an online attendance software system. And enforcing good attendance behaviors and promoting better overall work performance are just the tip of the iceberg! Systems like uAttend can help do so much more! What better way to manage your workforce?! Want to learn more? Visit our website at www.uAttend.com.

Time & Attendance Tracking with Biometric Technology

Attendance tracking softwareIsn’t technology amazing? What we once used to see only in the movies has now come full circle and can be seen being used in our every day lives. Take the cell phone watch for example. We can now have an actual conversation with someone using our watch! This is, of course, in addition to the hundreds of other useful advantages that today’s mobile technology allows such as storing data and searching the Internet. To this point, employee time and attendance tracking has also gone through some major transformations over the years. This is due in large part to the introduction of advanced technology like that found in online time & attendance tracking software.

As if being web based wasn’t enough, many of today’s time clocks feature biometric technology, which further enhances a business’s ability to accurately and reliably track their employee’s time. A biometric timeclock system, such as uAttend, serves as a single solution for all your time & attendance tracking needs.

Traditional time tracking systems like Bundy clocks and paper timesheets each have their limitations, but perhaps none are as important to address as the issue of time theft. Manual time tracking systems fail to eliminate practices associated with employee time theft such as the rounding up of work hours and buddy punching. Businesses can experience higher labor cost leaks when they rely completely on their workforce’s discipline, honor and commitment to accurately record their attendance. Biometric time and attendance clocks reduce the chance of time theft loss by ensuring an employee’s time is accurately marked and recorded. By requiring a personal biometric identification marker such as an employee’s face or fingerprint, biometric time and attendance clocks make it very difficult for hourly workers to partake in time theft activities.

web time clocks by uAttend

Biometric time and attendance clocks are also easy to install and set up, and are completely automated. Solutions like uAttend’s biometric time clocks are coupled with advanced online time and attendance tracking software that leverages the power of cloud computing. This means managers can check employee work hour data at any time of the day and from anywhere they have access to a web browser. Business owners and supervisors can be at home, on vacation or working out-of-town and still be able to go online and see who is punched in, who was late, who is nearing overtime, etc. This also reduces the amount of time needed to process attendance records for payroll purposes and reduces labor costs by minimizing the potential number of errors made. Whether a biometric time clock requires fingerprints or facial recognition, it makes time theft nearly impossible and creates accurate time and attendance reports that can be accessed and reviewed by authorized HR staff. This is pretty incredible when you think about it.

Going back to the way things have changed, when it comes to managing a workforce and tracking employee time and attendance, the concept of biometric technology and cloud computing really is fascinating. If you’re looking for a way to record and store detailed employee time and attendance records, biometric time and attendance clocks are the way to go. After all, what good are today’s amazing technological advancements if you don’t use them?

Top Four Reasons to use Biometric Enabled Time Tracking Software

Accurately accounting employee time is vital for the sustainable growth and profitability of any organization, especially small and medium sized businesses. Organizations that are unable to track employee hours in an efficient manner will struggle to stay competitive in the long run. uAttend’s time tracking software with biometrics enables organizations to accurately track employee time and attendance and save on payroll costs.

Below are four big reasons to use biometric workforce management solutions to validate employee identity.

1. Eliminate Buddy Punching

Biometric enabled time & attendance software systems take control of your timekeeping operations and put an end to time theft practices. By using highly innovative biometric fingerprint and facial recognition technology, these systems work to prevent employees from punching in and out for each other, thus reducing labor costs.

Biometric systems use unique physiological human traits that are unique to individual humans such as fingerprints and facial patterns. These physical features cannot easily be duplicated and deter employees from defrauding their company.

2. Prevent Wage Fraud Practices

When an organization utilizes biometric systems to manage its timekeeping, it closes the door on the many forms of wage fraud and prevents employees from falsify his or her time records. For example, with manual timekeeping processes, employees can easily engage in practices such as rounding off work hours, lying about arrival and departure times and spending extra time on the job to earn unauthorized overtime.

3. Extremely User-Friendly

Biometric time clocks with time tracking software means that employees do not need to carry around time cards or RFID badges, or remember log in passwords or PINs. All an employee needs is their self. This process makes it easier on everyone. Not only is it convenient for employees, but it is also great for management because they do not need to reset user information and re-issue RFID keys or badges.

time tracking software by uAttend.com4. Automate Your Entire Time & Attendance Process

Biometric systems offer the additional advantage of automating the entire time and attendance management process, from punch in to payroll. This has revolutionized the way traditional HR management is done. Timestamps are created and saved in real-time. They are recorded and stored on remote redundant servers allowing HR managers access to up-to-date employee time and attendance data from anywhere in the world.

Reap the benefits of biometric time & attendance software! Visit http://www.uAttend.com today!

Are Your Employees Among the One-Fifth That Undermine Their Employers?

A recent poll released by Gallup, (the State of the American Workplace: Employee Engagement Insights for U.S. Business Leaders), has discovered that more than half of the U.S. workforce is dissatisfied with either their job or their managers. The poll further indicates that up to 20% of these employees are not only unhappy, but are also actively undermining the companies they work for by lowering the morale of their colleagues and draining organization resources.  biometric time clock to stop time theft

The Cost of Actively Disengaged Employees

According to the poll figures, Gallup interviewed more than 150,000 full and part-time employees over the course of the last year. The end result concluded that 18% (nearly one-fifth) of U.S. employees could be distinguished as “actively disengaged.” The showcasing of “disengagement” can be found in various ways such as frequent sick-leaves, wasting management’s time, spreading unhappiness to co-workers, being unproductive and sabotaging one’s work environment.

“Actively disengaged employees aren’t just unhappy at work; they’re busy acting out their unhappiness. Every day, these workers undermine what their engaged coworkers accomplish,” the report concludes (http://media2.kjrh.com/html/pdfs/unhappyemployees_gallup.pdf), p. 21). Gallup estimated that U.S. businesses are suffering a staggering loss each year ranging from $450 billion to $550 billion in terms of lost productivity – all as a result of unhappy employees.

The woes of U.S. employers are not just limited to unhappy workers. They also face another menace in the form of time theft. An earlier survey by Harris Interactive concluded that more than 5% of U.S. workers actually admitted to falsifying their time records. An even bigger percentage of the employees polled admitted to punching in for absent buddies. The lost productivity figures as a direct result of time theft practices were reported around $450 billion annually. It is anybody’s guess that among the list of activities used by employees to undermine their employers, time theft is bound to be at the top.

biometric time and attendanceEmployers can deal with this particular problem following just a few easy steps. First, implement a biometric time clock system to prevent time theft and guarantee that your employees are getting paid strictly for the hours they have worked. A second way to deal with the issue is to address unhappy employees and try to boost their morale. This can be achieved by hiring better managers, implementing HR policies that encourage employees to be engaged, asking employees what you can do for them to improve work environments, and making sure they know you consider their contribution as being important to your organization.

With this two-fold strategy, your business can avoid both employee disengagement and time theft. Learn more about biometric time and attendance systems by visiting uAttend.com.

Processing Point Proudly Sponsors Diablo Golf Classic Charity Event

Processing Point and uAttend time clock systems are once again proud sponsors of the annual Diablo Golf Classic charity event that will be held on Saturday, August 24, 2013 at the Twin Oaks Golf Course in San Marcos, CA. The event is in its 6th year now and has been able to raise more than $10,000 for different charities since its inception. The Diablo has enjoyed steady growth over the years, but this year is expected to be the biggest one yet. The tournament is widely anticipated to surpass previous years with plenty of entertainment and surprise contests at various, uniquely-coined “Diablo Holes.”  time clock

“Going on 6 years now, the Diablo Golf Classic has really started to pick up momentum and the response from everyone who’s attended has been really positive.” said Ryan Sebring, co-founder and tournament director. “I think what makes this event different from others is that we literally transform the 18 hole course into an over-sized putt-putt course. From the first tee to the last, each hole presents a challenge or modification to the normal rules of golf. Imagine Caddyshack meets Happy Gilmore meets Halloween. It’s unlike any golf tournament you have ever played in before. The response and support year after year is really overwhelming and we expect this year to be the best yet.”

All the proceeds generated from the 2013 Diablo Golf Classic will be going to “Chippin’ for Children”, which is a charity that donates to vital organizations such as the American Cancer Society.

Processing Point has had a long association with the Diablo and feels that it provides a unique mixture of having fun and doing something for a good cause at the same time. As a company that firmly believes in the concept of Corporate Social Responsibility, Processing Point actively pursues charitable sponsorship opportunities and has supported many events in the past, including previous years of the Diablo Golf Classic.

“We look forward to the Diablo Golf Classic each and every year as both a title sponsor and as participants,” said Dawn Berry, Marketing Manager for Processing Point and uAttend. “The Diablo is a fun and enjoyable day at a beautiful Southern California golf course with teams made up of friends, family, coworkers and neighbors. More importantly, it is a truly rewarding experience because everyone, from the sponsors to the golfers to the volunteers, are paying something forward to a greater good.”

Processing Point advocates lending a hand to charity and encourages individuals and teams to sign up and join them in this one-of-a-kind golf tournament. Register TODAY at http://www.DiabloGolfClassic.com.

Processing Point is the maker of uAttend online attendance software systems.