What Every Business Owner Should Know About Employee Time and Attendance Tracking

Is it Time to Rethink Your Time and Attendance System?

As a small business owner, you know what it’s like to have every minute of your day allocated to your daily operations. You also know the importance of prioritizing when it comes to running your business efficiently. Free time is a hot commodity and one you likely see very little of. So, how would you like to free up some of that time-strapped schedule? If you’re still using time sheets or punch time cards, the uAttend™ Employee Management System can help save your valuable time. In fact, depending on the size of your company and number of employees, you could find yourself saving hours each pay period.

Not sure if you really need an automated time tracking system? Here are a few questions and thoughts to consider:

  1. How much time do you currently spend on manual time and attendance tracking and payroll processing?
  2. How old is your current system?
  3. Would you benefit from a scalable solution?
  4. Does your workforce have options when it comes to clocking in and out?
  5. Do you have any employees that work remote?
  6. Does your current system seem costly or expensive?
  7. Is your current system cumbersome, bulky and take up space?
  8. How much time is committed to maintaining your current system?
  9. Do you ever wish you could see your employees’ work hour information when you are away from the office?
  10. Do you have an easy way to access, store and retrieve employee time and attendance data?

Each of these questions is intended to help guide your decision as to whether or not you could benefit from an automated time and attendance system. Of course, perhaps the most important questions to ask are 1) whether or not you could use an extra hour or so each week, and 2) whether or not you want to boost your profits by lower operating and labor costs. If your answer to these last two questions is yes, then it’s time to invest in an automated time tracking system like uAttend.

Ready to take the next step? Visit www.uAttend.com for product information, or click here to find out how to choose the right time and attendance system to suit your business needs.

How Monitoring Employee Time and Attendance Improves Productivity

employee productivity improvementsWe hear the word monitoring a lot these days, often in relation to surveillance and national security. The association of ‘monitoring’ with ‘spying’ has kind of given the word a bad rap. In reality, monitoring can be very useful and meaningful, especially when put to good use for business.

We’ve touched previously on the “Cleaning House” study where researchers found that surveillance software reduced employee time theft at nearly 400 participating restaurants by an average of $100 a week. While this certainly adds up over the span of a year, the real kicker of this study was the fact that revenues at these restaurants increased on average by nearly $3,000 a week!

If you take a step back and ask why this might be, it’s hard to argue that it was a direct result of implementing monitoring software. As soon as the employees knew they were being watched and would be made accountable for their work, they began to work harder. In this case, monitoring not only reduced time theft practices, but also boosted productivity.

This is actually a great model for how time and attendance tracking can help improve employee productivity. When employees know their hours are being monitored and that they can no longer get away with theft of any form (wage fraud, buddy punching, extended breaks, etc.), they step up in performance. There is also the element of equality when electronically tracking employee time and attendance. Every employee knows that he or she is being held to the same standard and level of expectation when it comes to work hours and attendance behavior. In addition to boosting performance and productivity levels, monitoring employee time can also help boost employee morale. Every employee is treated the same – in a fair, objective and accurate manner leaving no cause for duress about bias or favoritism.

Of course, it’s not all about your employees, it’s about your bottom line. If you don’t have a solid time tracking system in place, that line is likely getting very thin. Think employees stealing a few minutes here and a few minutes there is no big deal? Think again! If a single employee ends up stealing just ten minutes a day, this is the equivalent of 25 hours over a year. That’s more than one full day or equal to three free or additional vacation days. Multiply that by your number of employees and you’ll get a good idea of how much you might save in labor costs by implementing a time and attendance tracking system.

The key point here is that your employees will work harder for you if and when they know you’re paying attention. If you’re interested in taking a step toward boosting productivity, morale and profits in your workplace, consider investing in an effective time tracking system. uAttend is the first place to start looking. The uAttend Employee Management System offers a robust line of time clocks and time attendance software and can help address your employee monitoring needs. For more information, visit www.uAttend.com or call 800-518-8925.

 

How to Stop Buddy Punching in the Workplace

how to stop buddy punching with a biometric time clockStop Buddy Punching for good with a uAttend biometric time clock.

Buddy punching in the workplace is one of the most common forms of time theft that today’s business owners struggle to fight against. The final result of which is a loss of revenue due to unnecessary labor costs. In all actuality, businesses of all sizes and from all over the world are losing billions of dollars in payroll expenses to this unethical practice. The good news is there is an easy way to stop buddy punching in its tracks. Installing a biometric time and attendance tracking system from uAttend eliminates an employee’s ability to punch in and out for a coworker, thus helping to ensure you only pay wages for hours that were actually worked.

With a uAttend biometric time & attendance solution in place, you can put an end to buddy punching for good. Below we offer a few other ways that our biometric time clocks help stop time theft:

  1. Buddy Punching – As indicated earlier, a biometric time clock is an effective means to stop buddy punching. Since these devices require an employee’s unique, physiological trait, there is little chance of employees punching in and out for one another.
  2.  Eliminated Human Error – uAttend’s time and attendance software is completely automated and records employee punches in real time. This means employees no longer need to remember exact work hours and jot them down on a time card, which is where a lot of errors can occur. Through automation, you know the employee work hour data is accurate and reliable.
  3. Wage Fraud – Another way businesses lose money is from employees rounding up their work hours. As much as you want to trust an honor system, a minute here or five minutes there can add up to a big expense for employers. Our cloud-based biometric time tracking solutions eliminate the loss of money lost to wage fraud.

Want to learn more about how to stop to buddy punching and save your business time and money? Visit our website at www.uAttend.com and reap the benefits of a uAttend time and attendance tracking system.

Are Your Employees Among the One-Fifth That Undermine Their Employers?

A recent poll released by Gallup, (the State of the American Workplace: Employee Engagement Insights for U.S. Business Leaders), has discovered that more than half of the U.S. workforce is dissatisfied with either their job or their managers. The poll further indicates that up to 20% of these employees are not only unhappy, but are also actively undermining the companies they work for by lowering the morale of their colleagues and draining organization resources.  biometric time clock to stop time theft

The Cost of Actively Disengaged Employees

According to the poll figures, Gallup interviewed more than 150,000 full and part-time employees over the course of the last year. The end result concluded that 18% (nearly one-fifth) of U.S. employees could be distinguished as “actively disengaged.” The showcasing of “disengagement” can be found in various ways such as frequent sick-leaves, wasting management’s time, spreading unhappiness to co-workers, being unproductive and sabotaging one’s work environment.

“Actively disengaged employees aren’t just unhappy at work; they’re busy acting out their unhappiness. Every day, these workers undermine what their engaged coworkers accomplish,” the report concludes (http://media2.kjrh.com/html/pdfs/unhappyemployees_gallup.pdf), p. 21). Gallup estimated that U.S. businesses are suffering a staggering loss each year ranging from $450 billion to $550 billion in terms of lost productivity – all as a result of unhappy employees.

The woes of U.S. employers are not just limited to unhappy workers. They also face another menace in the form of time theft. An earlier survey by Harris Interactive concluded that more than 5% of U.S. workers actually admitted to falsifying their time records. An even bigger percentage of the employees polled admitted to punching in for absent buddies. The lost productivity figures as a direct result of time theft practices were reported around $450 billion annually. It is anybody’s guess that among the list of activities used by employees to undermine their employers, time theft is bound to be at the top.

biometric time and attendanceEmployers can deal with this particular problem following just a few easy steps. First, implement a biometric time clock system to prevent time theft and guarantee that your employees are getting paid strictly for the hours they have worked. A second way to deal with the issue is to address unhappy employees and try to boost their morale. This can be achieved by hiring better managers, implementing HR policies that encourage employees to be engaged, asking employees what you can do for them to improve work environments, and making sure they know you consider their contribution as being important to your organization.

With this two-fold strategy, your business can avoid both employee disengagement and time theft. Learn more about biometric time and attendance systems by visiting uAttend.com.

Processing Point Proudly Sponsors Diablo Golf Classic Charity Event

Processing Point and uAttend time clock systems are once again proud sponsors of the annual Diablo Golf Classic charity event that will be held on Saturday, August 24, 2013 at the Twin Oaks Golf Course in San Marcos, CA. The event is in its 6th year now and has been able to raise more than $10,000 for different charities since its inception. The Diablo has enjoyed steady growth over the years, but this year is expected to be the biggest one yet. The tournament is widely anticipated to surpass previous years with plenty of entertainment and surprise contests at various, uniquely-coined “Diablo Holes.”  time clock

“Going on 6 years now, the Diablo Golf Classic has really started to pick up momentum and the response from everyone who’s attended has been really positive.” said Ryan Sebring, co-founder and tournament director. “I think what makes this event different from others is that we literally transform the 18 hole course into an over-sized putt-putt course. From the first tee to the last, each hole presents a challenge or modification to the normal rules of golf. Imagine Caddyshack meets Happy Gilmore meets Halloween. It’s unlike any golf tournament you have ever played in before. The response and support year after year is really overwhelming and we expect this year to be the best yet.”

All the proceeds generated from the 2013 Diablo Golf Classic will be going to “Chippin’ for Children”, which is a charity that donates to vital organizations such as the American Cancer Society.

Processing Point has had a long association with the Diablo and feels that it provides a unique mixture of having fun and doing something for a good cause at the same time. As a company that firmly believes in the concept of Corporate Social Responsibility, Processing Point actively pursues charitable sponsorship opportunities and has supported many events in the past, including previous years of the Diablo Golf Classic.

“We look forward to the Diablo Golf Classic each and every year as both a title sponsor and as participants,” said Dawn Berry, Marketing Manager for Processing Point and uAttend. “The Diablo is a fun and enjoyable day at a beautiful Southern California golf course with teams made up of friends, family, coworkers and neighbors. More importantly, it is a truly rewarding experience because everyone, from the sponsors to the golfers to the volunteers, are paying something forward to a greater good.”

Processing Point advocates lending a hand to charity and encourages individuals and teams to sign up and join them in this one-of-a-kind golf tournament. Register TODAY at http://www.DiabloGolfClassic.com.

Processing Point is the maker of uAttend online attendance software systems.

Stop Employees From Rounding off Work Hours With uAttend Employees’ Time Clocks

Tardiness, proxy attendance and time theft are some of the most common occurrences in workplaces that function without employees’ time clocks. While some of these employee acts are willful attempts to defraud their employers, there are times when employees engage in these practices without ever realizing that what they are doing is a form of theft. Rounding off work hours is an example of such practices.

The vast majority of employees would likely flinch at the thought of stealing petty cash or office supplies from their workplace. However, if their employer manualweb based time clockly tracks time using the honor system with a pen and paper, these same employees might not hesitate rounding their hours off when they arrive late or leave early. One way or another, the business feels a sting from revenue losses that are a direct result of this practice. If employers were to utilize automatic web based time clock systems like uAttend, this problem would simply cease to exist.

How uAttend Workforce Management Solutions Help Your Business

Automated time and attendance systems offered by uAttend provide an ironclad solution for your time and attendance needs. Coupled with biometrics, these innovative time keeping software systems identify employees by their fingerprints and facial patterns. When employees arrive and leave work, they punch in using these unique physical features, which are nearly impossible to falsify. Since no two individuals have the same physiological traits, this method of punching ensures there is no manipulation of your time and attendance data.

Once you start accurately tracking and recording employee work hours (without employees rounding off hours), you will notice a clear boost in revenue and savings. You will also see an impact on employee productivity. Think about it – if an employee steals just 15 minutes from you each and every workday, it can have a substantial impact on your business in the long run. By implementing employees time clocks, you can eliminate the bleeding of revenue and start paying your employees exactly what you owe.

In addition to eradicating the practice of rounding off employee work hours, these devices also benefit small and medium sized businesses by eliminating time theft, reducing human error, and decreasing a company’s dependence on human capital to manage and process payroll.

If you own and operate a business that manually tracks and manages payroll, web based time clock systems can – and will – help you cut down on operating costs and eliminate the rounding off of employee work hours for good! Start saving TODAY with uAttend!

uAttend Employee Time Clocks – Why you Shouldn’t Operate Without One

These days, it is essential for businesses to reduce operating costs in order to stay viable contenders in the marketplace. Businesses cannot afford to bleed revenue as a result of unnecessary and resolvable issues such as time theft, tardiness and other unethical workplace practices. uAttend employee time clocks with biometrics will not only help prevent such practices, but can also help your business achieve a higher level of accuracy and productivity when it comes to tracking employee time.

Fending off the Menace of Time Theft

Time theft alone costs U.S. business owners more than $400 billion in lost productivity each and every year. It is perpetrated in many forms such as wage fraud, buddy punching, unauthorized overtime, arriving late and leaving early. uAttend’s biometric time clock systems provide the ultimate defense against time theft and are the best solution for your productivity needs.  biometric time clock

A biometric system is simply the best time keeping solution money can buy, which by the way, does not have to be a lot. For example, uAttend offers some of the most affordable time and attendance systems available today with a one-time low purchase price for a clock and then a low monthly subscription. With its ironclad fingerprint and facial recognition capabilities, no employee can manipulate the system. Employees are required to punch in and out through fingerprint and facial recognition processes, which cannot easily be duplicated.

Why Address Time Theft?

A report by Harris Interactive has concluded that at least 5% of employees engage in buddy punching. It also concluded that more than 60% of the employees surveyed admitted to falsifying their time and attendance records. Numbers have shown that an average small business with $500,000 in annual payroll costs stands to lose anywhere from $9,000 to $15,000 on annual basis. Ask yourself, can you afford to lose that kind of money in trying economic conditions with razor-sharp competition?

The answer is most certainly not. So, the next question is what are you going to do about it? Continuing manually with paper timesheets or Bundy clocks is no longer the best option. If you want your company to prosper and grow, eliminate unnecessary losses by switching to biometric employee time clocks from uAttend.

Imagine…no more tardiness, wage fraud or worrying about paying your employees accurately and on time. Say goodbye time theft and productivity problems once and for all. Implement an automated uAttend biometric time clock system and watch how much you save on payroll and operating costs.

Time and Attendance Tracking – Why Accuracy is Imperative for Your Small Business

Employee time and attendance tracking is an integral part of any company’s business operations, whether small or large. In order to ensure you are paying your employees the exact amount owed, you should have a robust workforce management system and a strong time and attendance policy in place.

Of course, businesses use various methods to accomplish this objective. As with any solution, some are more successful than others. By taking an in depth look at several employee time management methods, we can examine why some time tracking software systems, such as uAttend, are more beneficial and out perform others.

Manual Workforce Time Management

Mechanical time clocks, paper timesheets and Excel spreadsheets are the primary forms of manual time keeping. Each of these has left employers wanting more when it comes to accuracy in recording time. Even when used with human supervision, these systems are time tracking softwareunable to completely prevent time theft, buddy punching, proxy attendance and other forms of time theft.

In the case of paper timesheets, it can be like a walk in the park for employees to falsify their time records. They can round up their work hours and steal ten minutes here or fifteen minutes there from their employers by simply writing in a time. And if there is a time clock in place, employees can easily steal time by giving a colleague his or her time card to punch them in. In either scenario, the employer is left paying more than needed.

In addition to being vulnerable to time theft practices, manual time tracking methods are also highly labor-intensive when it comes to processing employee data for payroll purposes.

Biometric Enabled Time and Attendance Tracking

In comparison, there are time keeping systems available today that not only ensure the accuracy of your time records, but also take care of a multitude of other HR needs. Biometric systems help ensure accuracy when it comes to recording employee work hours and offer a sharp decrease in overall operating costs. These software systems validate employee identity by comparing their unique physiological features with a stored template in the company’s database.

Here’s how it works. When a business implements such a system, HR administrators start by enrolling their employees’ fingerprints or facial patterns. The next time a registered employee shows up for work, he or she has to punch-in and out using the recorded feature (i.e., fingerprint, face, etc). Because of the biometric requirement, these systems cannot be forged or by-passed with a friend’s help.

As one of the industries leading providers, uAttend time tracking software is the ideal payroll solution for your business. For more information on uAttend services and products, visit www.uAttend.com.

Processing Point Introduces New System Features for uAttend Web Time Clocks

Processing Point, Inc., the makers of uAttend web time clocks, has released the latest version of its time keeping software. The new version comes equipped with features that have been designed to help users enjoy a more personalized experience navigating the system. uAttend has secured a prominent position in the workforce management solutions marketplace over the past few years. Affordability, coupled with the reliability and accuracy of their solutions, has made the company one of the fastest growing employee time tracking solution providers today.

What Separates uAttend From Competitors?

uAttend’s time clock online systems feature state-of-the-art technology and a robust time tracking application designed to provide simple, yet highly effective payroll and time management solutions. Through its web-based time tracking system, uAttend provides customers with accurate, to-the-minute time & attendance recording with a wide variety of punch options. For example, the uAttend workforce management system boasts a versatile product line consisting of fingerprint and facial recognition enabled solutions, RFID readers, mobile and Smart phone apps, and browser-based emploweb time clocksyee hour recording.

Enhanced Mobile Application for Android Users

Among its many punch methods, the uAttend Employee Time Management System offers mobile applications, which can be used by employees to record their time and attendance. The updated version of uAttend’s mobile application is currently available for Android users, and is in the process for iPhone and iPad users as well.

The newly added mobile application features help supervisors and HR executives better manage their time and attendance from handheld devices without needing access to a computer. Payroll managers now have the ability to edit and approve timecards along with create payroll summaries for various departments. In addition, there is a “Who’s In” board that allows supervisors and administrators to conveniently view the in or out status of employees by their respective departments.

The latest version of uAttend’s web time clocks software also features a new dashboard homepage that administrators can use to access productivity charts. Furthermore, the dashboard features a Punch Management screen, which allows administrators the ability to see the punch-in method used by employees.

uAttend’s time clock online systems are the fastest growing solutions in today’s world of workforce management. As an industry leader, the company is fully committed to build on its success and improve its products and service delivery on an ongoing basis.

For more information about the uAttend product line, please visit http://www.uattend.com.