Biometric Time and Attendance Systems Overcome the Weaknesses of Traditional Time Clocks

Despite still being found at workplaces around the country, the classic time clock is often seen as a relic of the past. These mostly-mechanical devices have never entirely satisfied those who made use of their services, whether its hourly employees or the managers and executives who count on their output to help make sense of work hours. Though they are simple to use, time clocks of this sort have a number of inherent weaknesses that often frustrate those who rely on them. Modern biometric time and attendance systems address these issues and frustrations, all the while delivering flexibility and efficiency that had once been unthinkable.

One of the biggest, most well-known problems with traditional timekeeping systems is the issue of employee attendance fraud. Since the inception of the mechanical “Bundy” time clock, unethical employees have sought to subvert it by colluding to clock each other in and out, despite one party not actually being in attendance. Without a proper timekeeping system in place, this is easy to do as it generally means little more than punching a coworker’s easily accessible time card, and has undoubtedly resulted in businesses losing incredible sums of money over the course of the years.

Biometric time and attendance systems make this problem a thing of the past. These systems include reliable, precise fingerprint readers that verify and authenticate an employee’s true identity when he or she is punching in and out. Powerful in application, a fingerprint time clock is surprisingly easy to use. Employees do a one-time registration by simply scaning their fingerprint using a small reader on the time clock. Once the image has been encrypted, it is stored as a numerical value that serves to identify employees each and every time they punch in and out from that point on.

While fingerprint-based readers provide sufficient security for any business, there are other forms of biometric time clocks available as well, including facial recognition time clocks. Facial recognition time clocks require the presence of several uniquely identifying facial features in order for attendance to be marked. Like the fingerprint devices, they are extremely difficult to manipulate or bypass with practices such as buddy punching. Also like the fingerprint devices, the time involved in punching in and out is minimal as the employee simply has to stand in front of the device for a few seconds for their face to register.

Overall, the savings and efficiency gains that biometric time keeping systems provide make them a strong investment and a powerful tool when it comes to tracking and storing employee work hours. When used properly, they can save your business valuable time and money.

How is Payroll Time Clock Software Beneficial?

All employers want to find the best ways to make their employees more efficient and effective at work. It’s no secret that many workers waste time on the job, and that this time can really add up. It’s also no secret that many businesses have suffered financially because of all the time wasted by employees. This is precisely why more businesses need to invest in Payroll Time Clock Software. Let’s take a look at why this software is so vital and how it can best be used.

When non-salaried employees arrive at work, they have to punch a time card in order to show what time they started. Often, when employees go to lunch and come back, they also have to punch in and out in order to track how much time they were gone. And of course, employees have to once again punch their time card when they leave work for the day. This method of tracking an employee’s time is tedious and outdated. Payroll Time Clock Software is not only much more precise and efficient to use these days, but is also much easier to use. Employees can punch in and out within seconds and their time is automatically and accurately marked and stored. This happens each and every time they come and go from work.

In addition to simplifying life for the employee, this advanced software also makes it easier on the employer. As an employer, you might know from experience how difficult it is to manually count, tally, process and analyze the amount of time each employee worked in a pay period. The amount of time and labor invested in manually reviewing work hours is unnecessary. Time clock software automatically records, stores and yes – even processes and crunches employee work hour data making it immediately accessible to the employer. Employers can view work hours in real-time and know immediately how many hours have been worked, as well as how much it is costing them in wages.

Time clock software can also help reduce the headache of processing payroll. Some of the more innovative software solutions integrate with major payroll processing systems such as QuickBooks, ADP and Paychex, as well as smaller software platforms. This allows businesses to drastically cut down on the amount of hours it takes processing payroll and allows employers to focus on more business critical tasks.

As you can see, payroll time clock software can be extremely beneficial when it comes to cutting costs and saving time. Consider investing in time clock software for you and your business. Within a few short months, you’ll likely see improvement not just in your employees’ attendance behaviors, but in your operational costs as well.

Is it Time to Rethink Your Time and Attendance System?

As a small business owner, you know what it’s like to have every minute of your day allocated to your daily operations. You also know the importance of prioritizing when it comes to running your business efficiently. Free time is a hot commodity and one you likely see very little of. So, how would you like to free up some of that time-strapped schedule? If you’re still using time sheets or punch time cards, the uAttend™ Employee Management System can help save your valuable time. In fact, depending on the size of your company and number of employees, you could find yourself saving hours each pay period.

Not sure if you really need an automated time tracking system? Here are a few questions and thoughts to consider:

  1. How much time do you currently spend on manual time and attendance tracking and payroll processing?
  2. How old is your current system?
  3. Would you benefit from a scalable solution?
  4. Does your workforce have options when it comes to clocking in and out?
  5. Do you have any employees that work remote?
  6. Does your current system seem costly or expensive?
  7. Is your current system cumbersome, bulky and take up space?
  8. How much time is committed to maintaining your current system?
  9. Do you ever wish you could see your employees’ work hour information when you are away from the office?
  10. Do you have an easy way to access, store and retrieve employee time and attendance data?

Each of these questions is intended to help guide your decision as to whether or not you could benefit from an automated time and attendance system. Of course, perhaps the most important questions to ask are 1) whether or not you could use an extra hour or so each week, and 2) whether or not you want to boost your profits by lower operating and labor costs. If your answer to these last two questions is yes, then it’s time to invest in an automated time tracking system like uAttend.

Ready to take the next step? Visit www.uAttend.com for product information, or click here to find out how to choose the right time and attendance system to suit your business needs.

How Monitoring Employee Time and Attendance Improves Productivity

employee productivity improvementsWe hear the word monitoring a lot these days, often in relation to surveillance and national security. The association of ‘monitoring’ with ‘spying’ has kind of given the word a bad rap. In reality, monitoring can be very useful and meaningful, especially when put to good use for business.

We’ve touched previously on the “Cleaning House” study where researchers found that surveillance software reduced employee time theft at nearly 400 participating restaurants by an average of $100 a week. While this certainly adds up over the span of a year, the real kicker of this study was the fact that revenues at these restaurants increased on average by nearly $3,000 a week!

If you take a step back and ask why this might be, it’s hard to argue that it was a direct result of implementing monitoring software. As soon as the employees knew they were being watched and would be made accountable for their work, they began to work harder. In this case, monitoring not only reduced time theft practices, but also boosted productivity.

This is actually a great model for how time and attendance tracking can help improve employee productivity. When employees know their hours are being monitored and that they can no longer get away with theft of any form (wage fraud, buddy punching, extended breaks, etc.), they step up in performance. There is also the element of equality when electronically tracking employee time and attendance. Every employee knows that he or she is being held to the same standard and level of expectation when it comes to work hours and attendance behavior. In addition to boosting performance and productivity levels, monitoring employee time can also help boost employee morale. Every employee is treated the same – in a fair, objective and accurate manner leaving no cause for duress about bias or favoritism.

Of course, it’s not all about your employees, it’s about your bottom line. If you don’t have a solid time tracking system in place, that line is likely getting very thin. Think employees stealing a few minutes here and a few minutes there is no big deal? Think again! If a single employee ends up stealing just ten minutes a day, this is the equivalent of 25 hours over a year. That’s more than one full day or equal to three free or additional vacation days. Multiply that by your number of employees and you’ll get a good idea of how much you might save in labor costs by implementing a time and attendance tracking system.

The key point here is that your employees will work harder for you if and when they know you’re paying attention. If you’re interested in taking a step toward boosting productivity, morale and profits in your workplace, consider investing in an effective time tracking system. uAttend is the first place to start looking. The uAttend Employee Management System offers a robust line of time clocks and time attendance software and can help address your employee monitoring needs. For more information, visit www.uAttend.com or call 800-518-8925.

 

How to Find the Right Time and Attendance Tracking System

If you are currently in the market for a new employee time and attendance tracking solution, you are likely well aware of the many options available to you. So, the question is – how do find the right time and attendance tracking system to record and store your employees’ work hour information?

With so many service providers clouding up the market offering “this feature” or “that feature”, it can be difficult to navigate the waters and find the right system for your needs. Whether you already have an automated time and attendance system in place, or if you are investing in one for the first time, you want a system that not only satisfies your current business needs and makes managing your employees’ time easier, but you also want a reliable and affordable solution that will last you through coming years.

When making your decision on a new time and attendance tracking system, we recommend considering these four tips:

  1. Look for an established and credible vendor: The world of time and attendance and workforce management is exploding, which has brought about a lot of new and inexperienced time clock providers looking to cash in on the growing market. Many companies have just added time and attendance tracking as a solution they offer “on the side”. You want a provider that specializes strictly in time and attendance tracking, like uAttend. Look for a provider that knows the ins and outs of the industry, that stays up-to-date with wage and labor laws, and that has a proven track record of satisfied customers.
  2. Look for a vendor that offers scalable solutions: As a business owner, there is no doubt you anticipate (and work hard toward) continued business growth. This means adding more services and products, as well as more employees. Rather than buy a new system every time the current one lets you down, it is important to invest in a scalable solution that will accommodate you future business growth.
  3. Look for an easy solution for both employees and management to use: First things first – any time and attendance tracking system should be easy to use and take minimal time to punch in and out from. You want your employees working, not wasting valuable time tracking their work hours. Our biometric fingerprint and facial recognition time clocks, such as the BN6500 or MN2000, literally mark attendance in less than three seconds.  The easier it is for employees to punch in and out, the less resistance they’ll have to doing it.
  4. Look for a solution that will work with your payroll system: Ask any payroll administrator and they will tell you the best gift you could give them is a time and attendance tracking system that will automatically integrate with their payroll software. The right time tracking system can save you hours when it comes to processing payroll. The APA has indicated that automated time and attendance systems like uAttend can save up to 4% in payroll costs, so when evaluating an employee time management system, be sure to check if it’s compatible with the payroll software your business uses.

Tracking time and attendance is a huge part of day-to-day business and can greatly affect labor costs. Investing in an accurate and reliable system is key, which is why it’s worth your time to carefully evaluate your options and determine the right solution for you. uAttend offers a wide range of cost-effective time and attendance solutions from biometric time clocks to RFID card reading devices and mobile and Smartphone apps. Our robust line of flexible employee management solutions will not only save you time and money today, but will also continue to meet your future business needs as your company prospers and grows.

 

How to Stop Buddy Punching in the Workplace

how to stop buddy punching with a biometric time clockStop Buddy Punching for good with a uAttend biometric time clock.

Buddy punching in the workplace is one of the most common forms of time theft that today’s business owners struggle to fight against. The final result of which is a loss of revenue due to unnecessary labor costs. In all actuality, businesses of all sizes and from all over the world are losing billions of dollars in payroll expenses to this unethical practice. The good news is there is an easy way to stop buddy punching in its tracks. Installing a biometric time and attendance tracking system from uAttend eliminates an employee’s ability to punch in and out for a coworker, thus helping to ensure you only pay wages for hours that were actually worked.

With a uAttend biometric time & attendance solution in place, you can put an end to buddy punching for good. Below we offer a few other ways that our biometric time clocks help stop time theft:

  1. Buddy Punching – As indicated earlier, a biometric time clock is an effective means to stop buddy punching. Since these devices require an employee’s unique, physiological trait, there is little chance of employees punching in and out for one another.
  2.  Eliminated Human Error – uAttend’s time and attendance software is completely automated and records employee punches in real time. This means employees no longer need to remember exact work hours and jot them down on a time card, which is where a lot of errors can occur. Through automation, you know the employee work hour data is accurate and reliable.
  3. Wage Fraud – Another way businesses lose money is from employees rounding up their work hours. As much as you want to trust an honor system, a minute here or five minutes there can add up to a big expense for employers. Our cloud-based biometric time tracking solutions eliminate the loss of money lost to wage fraud.

Want to learn more about how to stop to buddy punching and save your business time and money? Visit our website at www.uAttend.com and reap the benefits of a uAttend time and attendance tracking system.

Why Trust uAttend with Your Employee Time & Attendance?

http://www.uattend.com/images/bn6000_01.jpgIf you are currently searching for a new time and attendance solution, you’ve found the right place to look. While there are many reasons companies choose a uAttend™ Employee Management System (we’ll touch on these later), one of the most important ones is simply because customers know they can trust us. Not only do businesses trust that we will accurately record and store their important employee work hour information, but they also trust that we will take care of any concerns and that our customer support team will respond to their questions and needs.

Maintaining an accurate account of your employee work hours has numerous benefits, which is why investing in time tracking software should be at the top of your purchase list. Choosing the right time tracking system can reduce labor costs, streamline your payroll, prevent time theft, improve employee productivity and even boost employee morale and accountability. The right time tracking system can also save you valuable time by helping to manage your employees more effectively.

So, what’s the right system? This is where uAttend’s robust line of time clocks comes into play. We have a range of flexible and affordable solutions that will fit your business needs, from RFID reading time clocks to biometric recognition time clock systems.

How About a Fingerprint Time and Attendance System?

Our fingerprint time and attendance system is one of the most popular systems we offer. The unique process of fingerprint recognition and identification helps eliminate the chance of buddy punching and time theft. If your employees mark attendance with a time card or physically write their hours down for approval, there is always a chance of error or fraud. Employees can falsify their work hours or even punch a coworker’s time card without getting caught. This ultimately means higher labor costs for your organization. With our fingerprint time tracking system, employees can no longer punch in for anyone else or lie about their time. The biometric recognition process provides a secure and accurate means of identification and it verifies the authenticity of your employees’ work hours. In addition to knowing your employees are being properly identified, our cloud-based time tracking software automatically marks and stores their work hour data in real-time, which helps to ensure you are paying employees for the exact amount of time worked.

Conveniently Manage Work Hours

When you purchase a uAttend time clock with time tracking software, you have instant access to advanced management tools including real-time monitoring, administrative scheduling and mobile data processing. Imagine being able to manage an employee’s schedule from the convenience of your home desktop, laptop, mobile tablet or Smartphone! You set the parameters of your employees’ work hours. You can limit or restrict overtime and set alerts to be notified when someone is late. You can generate reports to use during performance reviews and can even automatically tally and export employee work hours for payroll. Of course, these are only a few of the incredible benefits that come with an automated time and attendance system from uAttend.

Customer Satisfaction

By now, you have hopefully realized what a great investment a uAttend system is for your business. Don’t forget that in addition to the remarkable cost savings and benefits that our systems provide, we are also 100% committed to customer satisfaction. In fact, we back our time clocks with a free lifetime replacement guarantee. We also have a dedicated customer support team that is not only here to help, but wants to help.

With the confidence we have in our products and services, along with our commitment to you as a customer, why wouldn’t you trust uAttend with your employee time and attendance? For more information, call us at 800-518-8925 or visit www.uAttend.com TODAY!

Time Tracking and Time Theft – What’s the Connection?

Tracking employee attendance - Stop Time TheftIn this day and age, businesses can pretty much track everything. By doing so, companies can determine things like how many people a message reached, how many products were sold due to a specific ad campaign, how many likes and shares they got on a social media post and even how many people to hire for seasonal help. On an administrative level, businesses use software to track everything from inventory and website leads to performance metrics and workflow processes. However, one of the most important things a business can track is its employees’ time.

Why is this? Well, employee time tracking allows businesses to better manage the productivity and performance of their workforce by identifying the areas where they can spend their time more efficiently. And with more and more of today’s workforces going mobile, time tracking has become an essential means of effectively monitoring and managing an employee’s work hours. Yet, all these wonderful things aside, the number one reason many businesses keep track of their employees’ time is to prevent time theft and save on labor costs.

You see, in addition to improving employee productivity, time tracking is also necessary to prevent time theft. Employee time theft includes everything from buddy punching to employees rounding up or lying about work hours on their time sheets. It has been reported that between extended breaks and the abuse of personal time (e.g., Facebook, personal calls, office talk, emailing, etc.), the average employee ‘steals’ between four and five hours a week from their employer. This adds up to one full working week annually per employee and costs businesses hundreds of billions of dollars.

As noted earlier, time theft comes in a variety of forms and can often be difficult to detect and prevent. Here are a few more examples, in detail:

  1. Time Sheet Fraud – Employees often round up when they are responsible to mark and record their own hours. It might only be by five minutes here or ten minutes there, but this time adds up in the long run and is easy to get away with when businesses don’t have a time clock system in place.
  2. Time Card Fraud – Two words here: buddy punching. Many employees cheat their employers out of time worked by having a friend punch him or her in if they happen to be running late or if they take off early.
  3. Extended Breaks – Break abuse is probably the most common form of time theft and is also one of the trickiest ones to monitor and prove. This involves taking extended breaks and not marking down the time, and even taking unauthorized breaks.
  4. Personal Business – Personal business abuse is another form of time theft that is challenging to monitor. This includes making and receiving personal phone calls, chatting at the water cooler, texting/instant messaging and spending work time on social networking sites.

While no single system will be able to guarantee the elimination of all time theft, (identifying certain forms of abuse often requires a level of manual supervision), there are plenty of solutions available to minimize certain practices in your workplace. Implementing a time clock to record time and attendance is a great first step. This automatically eliminates time sheet fraud and stops dishonest employees from rounding up work hours. Of all the time clock solutions currently available, though, a biometric fingerprint time clock with cloud-based time and attendance tracking software is one of the best to buy. A biometric time clock verifies and authenticates an employee’s identity and instills a level of accountability among your workforce. In addition, most systems leverage the cloud to record, store and access any and all employee work hour data. This means the information is available 24/7 and can be retrieved from anywhere in the world as long as there is an Internet connection.

A biometric, cloud-based time and attendance system can also help play a major role in avoiding wage violation claims. Cloud-based systems record attendance in real-time and store the data on secure servers with an extremely high level of surveillance. There are audit trails that allow you to see which administers have been in the system and/or may have made any changes and you can generate and print a variety of meaningful reports to analyze attendance behaviors and performance levels.

So, is time tracking really necessary? Well, there are numerous studies that indicate time theft costs U.S. businesses up to $400 Billion a year, and there is also a multi-million dollar time tracking industry to prove that time tracking works. The connection is apparent and the improvement is real. The important thing is to invest in the right system, which is where uAttend comes in. The uAttend™ Employee Management System is not only the most reliable and affordable online time tracking solution on the market, but it is also one of the most effective and customizable.

To learn more about uAttend and its robust line of online time tracking solutions, visit www.uAttend.com.

The ABCs of an Online Attendance Software System

Fingerprint time clocksWhether you run a small business or own a large enterprise, much depends on your employees’ productivity and work performance. Of course, keeping up with performance metrics can be difficult without an adequate means to monitor and manage your team. Amid busy schedules and hectic routines, it is difficult to keep a sharp eye on each and every employee. However, with uAttend’s online attendance software system, you can better manage your workforce and produce meaningful metrics to analyze performance and productivity levels. This is made possible through Automation, Biometrics and Cloud computing, or what we like to call the ABCs of an online attendance software system.

Automation

When it comes to automation and manual data entry – automation wins every time. Automation eliminates the element of human error, which helps to ensure the most accurate data possible. Since uAttend’s online attendance software system automatically records and stores employee work hour information, you can rest easy knowing your data is error free. Work hour data is also automatically marked and stored in “real time”, which makes it quick, easy and super effective for HR departments to use. For example, in addition to automatically processing payroll, HR managers can instantly access and view snapshots of an employee’s workday to help distribute workloads. Managers can also automatically generate detailed work hour reports to get a larger picture of an employee’s time and attendance behavior.

Biometric Fingerprint Time Clocks

Integrating biometric fingerprint time clocks as part of an online attendance software system doesn’t only save time, but can also drastically reduce labor costs. Biometric technology helps expedite the employee identification process and instills a high level of verification authenticity because it requires physical attributes to clock in. In other words, it helps ensure that your employees are who they say they are when they punch in and out AND that they are where they are supposed to be when they mark their attendance.

uAttend’s biometric time clocks are cost efficient, durable and effective. Plus, they are super easy to install (just Plug ‘n Play) and are even easier to use (simply scan your fingerprint). The time clocks work by scanning employee fingerprints and converting the images into a series of binary numbers. This allows for the safe and secure storage of an employee’s confidential information, and helps dispel any discrepancies with an employee’s time and attendance records.

Cloud Computing

Cloud computing makes a world of difference when it comes to employee attendance software systems. All employee work hour information is stored in the cloud making it easy to instantly retrieve. In fact, data stored in the cloud is accessible any time of day and from anywhere with an Internet connection. Imagine being a business owner on vacation, yet still being able to login and see a snapshot of your workforce? Cloud computing allows for the convenience and flexibility of mobile applications, as well. This means employees can punch in and out with their smart phone or tablet, and you (as the employer) can process payroll on the go. Not only can you process payroll, but you can also see who is currently at work, who was late, who left early or who is nearing overtime. Having a virtual window into your employee’s work environment allows you to monitor, track and analyze performance from anywhere in the world.

So there you have them ­– the ABCs of an online attendance software system. And enforcing good attendance behaviors and promoting better overall work performance are just the tip of the iceberg! Systems like uAttend can help do so much more! What better way to manage your workforce?! Want to learn more? Visit our website at www.uAttend.com.

Maximize Your Employee Productivity in 2014

uAttend-time-clocks-2014It’s a brand new year, which means a new start and a new slate to work from for the next 365 days. Of course, if you’re like most people, it also means time for New Year resolutions. So, what are yours? What are some of the things you’d like to improve on or change this year? Do you want to be more productivity? Do you want to inspire and motivate more? Is there a goal in mind you want to meet, or perhaps a record you want to break? What is it you want to achieve as a person in 2014?

Now, let’s switch it up a bit. While it’s important to have personal resolutions for the coming year, it is also important to have professional resolutions as well. So, what is it you want to achieve on a professional level this year? Your goals, dreams, visions and achievements might look a bit different than your individual resolutions. This is largely because they are no longer just about you. It’s about your employees, your managers, your coworkers, your business and livelihood. New Year resolutions at work revolve around rewards, promotions, improved relations and ways to boost revenue. Common examples of business resolutions include reducing labor costs and maximizing employee productivity. A sure fire way to do this is by implementing an online time and attendance system. Accurately tracking your employees’ time not only helps bring the best out of your workers, but also helps cut down on operating expenses.

The Importance of Accurate Time Tracking

If you’ve ever been caught in a battle about work hours and wages, you know firsthand how important it is to accurately track employee time. Feuds often escalate between employees and their employers over work hours and pay, and employers are surprisingly in the wrong more often than you might think. It all comes down to having a reliable system in place to track, monitor, store and calculate employee work hours. When a solid employee time tracking system is in place, there is no wiggle room for questions and accusations. An employee cannot argue his or her hours when digital time stamps confirm the time he or she punched in and out. In addition, time tracking software completely eliminates the chance of human error when it comes to payroll because all calculations are automated. It’s a win-win for both employers and their employees. Comprehensive time tracking software helps prevent wage and hour issues and instills a sense of confidence in the minds of everyone involved.

thumbs-up-time-clock-motivationMotivating Your Employees

By installing a time tracking solution, such as a biometric time clock system or other workforce management software, it becomes easy for management to check employee integrity and work ethic, and to motivate and monitor accordingly. You can track who shows up on time each and every day, as well as who might be arriving late or leaving early. You can also get a pretty good idea as to who is being more productive and who might need a little direction on the work floor. Time tracking software gives you the tools and resources to reward those employees who deserve it and address concerns with those who can do better for your company.

On another level, time tracking software instills a sense of accountability and efficacy on the employee’s behalf. When they know their time is being monitored closely, they become more productive and efficient. Nobody wants an alert being sent to his or her supervisor letting them know he or she punched in late! In addition to promoting timeliness, time tracking software promotes a sense of fairness and job satisfaction because every single employee knows that they are all being treated the same way when it comes to time and attendance expectations. There is no bias or preferential treatment.

As you embark on this year’s coming voyage and set forth with your personal New Year resolutions, don’t forget to work on your professional ones, too. Maximizing employee productivity and reducing your labor costs should be at the top of your list. If they are, then investing an automated time and attendance system should be too.