Manual employee time and attendance has a long list of shortcomings including the paper trails it leaves in its wake. With manual time tracking, paper is needed for each step of the way from the second an employee clocks in, to the time HR finalizes and processes payroll. If your company uses paper time cards, time sheets and accessories like ribbon and scratch paper, you are not only wasting money on supplies, but you are also wasting valuable time and adding to the world’s economic footprint. Every sheet of paper used increases your overall costs of managing payroll, not to mention creates clutter in your office.
When employees use mechanical time clock systems, they mark their time and attendance by mechanically imprinting or stamping their time onto paper cards. For this, you not only need paper card stock, but you also need printing ribbons for the mechanical Bundy clock as well. Then, to process the attendance data, you usually have to compile and transfer employee work hours onto paper time sheets to prepare payroll. This involves even more paper and manual computation.
In addition, businesses have to allow physical space to store all the time cards and time sheets to comply with Federal labor laws. Regulations require an organization to keep records of employee payroll in one form or the other for a set period of time. When you add in the expense of files and filing cabinets, and the inevitable additional work that is required to manage them, the toll of manually tracking employee time is apparent.
How can uAttend Help?
Our entire employee time and attendance process is paperless and automated. When employees punch in and out, their work hours are automatically recorded in real time and stored on remote, cloud-based servers. Business owners and HR executives can log into their account and view this information from anywhere in the world, and at any time.
When it is time for payroll, HR personnel can simply export detailed time and attendance reports from the automated time clock software to process and run payroll. There is no need to manually calculate anything. uAttend exports to more than 60 of top payroll software programs. In addition, digital copies of employee payroll records can be created and saved to comply with the Fair Labor Standard Act and other labor law requirements.