Traditionally, managing employee time and attendance was done manually, which meant less accuracy and more chance for operator error. As automation was introduced and in-house applications came into play, more businesses have begun to use internal resources to manage payroll. However, these methods, though effective to a certain extent, come with their own inherent flaws and expenses.
For example, employers often have to pay annual licensing fees to be able to use these services, plus there is added cost for equipment such as servers and other accessories. In addition, an organization usually has to hire IT professionals to specifically manage their in-house servers and train staff on how to use complex software. The time spent on the implementation process also adds to the cost of in-house time clock systems.
As you can see, costs quickly add up with in-house services. These days, smart business owners use cloud-based delivery of employee time tracking systems to eliminate unnecessary expenses related to licensing, hardware, IT support and staff training.
Web Based Time Clock Systems
Online workforce management systems are not only cost effective, they are also more user-friendly. There is no need to manually monitor any of the data tracking or processing. Each stage of your payroll process (e.g., data capture, data recording, storage, etc.) is automated. This saves the valuable time of floor supervisors, human resources and payroll staff.
Cloud-based employee time and attendance systems enable employers to log in to their accounts from anywhere in the world and keep track of their employees. Furthermore, employees can punch in from remote locations via Smartphone applications and Web browsers. This especially comes in handy for technical staff that has to visit multiple locations to perform various tasks.
With online time clock systems, organizations are able to allocate resources, such as time and revenue, towards their core business activities to benefit them more in the long run. With no system downtime, no complicated software upgrades, and fewer costs for data storage, businesses are able to innovate and improve their operational efficiency by leaps and bounds.
If you are a business owner that either uses a manual or in-house means of time tracking and payroll processing, you should consider looking into web based time clock systems. They are, by far, the best solution for workforce management, and can largely benefit your company using cloud based delivery.