How to Find the Right Time and Attendance Tracking System

If you are currently in the market for a new employee time and attendance tracking solution, you are likely well aware of the many options available to you. So, the question is – how do find the right time and attendance tracking system to record and store your employees’ work hour information?

With so many service providers clouding up the market offering “this feature” or “that feature”, it can be difficult to navigate the waters and find the right system for your needs. Whether you already have an automated time and attendance system in place, or if you are investing in one for the first time, you want a system that not only satisfies your current business needs and makes managing your employees’ time easier, but you also want a reliable and affordable solution that will last you through coming years.

When making your decision on a new time and attendance tracking system, we recommend considering these four tips:

  1. Look for an established and credible vendor: The world of time and attendance and workforce management is exploding, which has brought about a lot of new and inexperienced time clock providers looking to cash in on the growing market. Many companies have just added time and attendance tracking as a solution they offer “on the side”. You want a provider that specializes strictly in time and attendance tracking, like uAttend. Look for a provider that knows the ins and outs of the industry, that stays up-to-date with wage and labor laws, and that has a proven track record of satisfied customers.
  2. Look for a vendor that offers scalable solutions: As a business owner, there is no doubt you anticipate (and work hard toward) continued business growth. This means adding more services and products, as well as more employees. Rather than buy a new system every time the current one lets you down, it is important to invest in a scalable solution that will accommodate you future business growth.
  3. Look for an easy solution for both employees and management to use: First things first – any time and attendance tracking system should be easy to use and take minimal time to punch in and out from. You want your employees working, not wasting valuable time tracking their work hours. Our biometric fingerprint and facial recognition time clocks, such as the BN6500 or MN2000, literally mark attendance in less than three seconds.  The easier it is for employees to punch in and out, the less resistance they’ll have to doing it.
  4. Look for a solution that will work with your payroll system: Ask any payroll administrator and they will tell you the best gift you could give them is a time and attendance tracking system that will automatically integrate with their payroll software. The right time tracking system can save you hours when it comes to processing payroll. The APA has indicated that automated time and attendance systems like uAttend can save up to 4% in payroll costs, so when evaluating an employee time management system, be sure to check if it’s compatible with the payroll software your business uses.

Tracking time and attendance is a huge part of day-to-day business and can greatly affect labor costs. Investing in an accurate and reliable system is key, which is why it’s worth your time to carefully evaluate your options and determine the right solution for you. uAttend offers a wide range of cost-effective time and attendance solutions from biometric time clocks to RFID card reading devices and mobile and Smartphone apps. Our robust line of flexible employee management solutions will not only save you time and money today, but will also continue to meet your future business needs as your company prospers and grows.

 

How to Stop Buddy Punching in the Workplace

how to stop buddy punching with a biometric time clockStop Buddy Punching for good with a uAttend biometric time clock.

Buddy punching in the workplace is one of the most common forms of time theft that today’s business owners struggle to fight against. The final result of which is a loss of revenue due to unnecessary labor costs. In all actuality, businesses of all sizes and from all over the world are losing billions of dollars in payroll expenses to this unethical practice. The good news is there is an easy way to stop buddy punching in its tracks. Installing a biometric time and attendance tracking system from uAttend eliminates an employee’s ability to punch in and out for a coworker, thus helping to ensure you only pay wages for hours that were actually worked.

With a uAttend biometric time & attendance solution in place, you can put an end to buddy punching for good. Below we offer a few other ways that our biometric time clocks help stop time theft:

  1. Buddy Punching – As indicated earlier, a biometric time clock is an effective means to stop buddy punching. Since these devices require an employee’s unique, physiological trait, there is little chance of employees punching in and out for one another.
  2.  Eliminated Human Error – uAttend’s time and attendance software is completely automated and records employee punches in real time. This means employees no longer need to remember exact work hours and jot them down on a time card, which is where a lot of errors can occur. Through automation, you know the employee work hour data is accurate and reliable.
  3. Wage Fraud – Another way businesses lose money is from employees rounding up their work hours. As much as you want to trust an honor system, a minute here or five minutes there can add up to a big expense for employers. Our cloud-based biometric time tracking solutions eliminate the loss of money lost to wage fraud.

Want to learn more about how to stop to buddy punching and save your business time and money? Visit our website at www.uAttend.com and reap the benefits of a uAttend time and attendance tracking system.

Five Reasons to Keep Track of Employee Time and Attendance with an Online System

Keep Track of Employee Time and AttendanceA 2009 study conducted by Harris Interactive found that 21% of the employees surveyed confessed to stealing company time. Of those that admitted to time theft, 5% did so by buddy punching, 69% said they punch in and out earlier or later than they are supposed to, 22% rounded up on their time sheet and 14% did not punch out for unpaid lunches and breaks.

With numbers like this, it is easy to see why keeping a close eye on employee’s time is so important. One of the best and easiest ways to do so is with online time and attendance tracking software and a biometric fingerprint time clock. This powerful combination helps eradicate buddy punching and put an end to time theft practices. With a fingerprint time clock system, rather than marking attendance with a time card or by filling out a timesheet, employees place their finger onto a biometric scanner that reads their fingerprint and records the time of the scan. In a matter of seconds, the device automatically identifies the employee, records the time of the employee’s punch, and securely stores all time and attendance information for online data retrieval.

An online biometric time and attendance system is, by far, one of the most efficient, affordable and easy-to-use solutions available today; however, many employers remain hesitant to invest in such time tracking systems. If you are one of those employers, this post is for you. Below we share five of the top benefits that online time and attendance tracking systems can bring to your company.

Five Benefits of an Online Time and Attendance Tracking System

Track of Employee Time and Attendance1) Reduce Errors

Costly errors wreak havoc on a company’s bottom line. Compared to manual time tracking processes, time and attendance software is more accurate and cost effective. Time and attendance software reduces the risk of human error and ensures an easy, unbiased and automated approach when it comes to tracking employee work hours, and is one of the top five reasons for investing in a system.

2) Maximize Your Time

One word here – automation. Automated systems save time and effort, ultimately cutting down on labor costs. Imagine freeing up the time you spend manually tracking time and attendance, as well as the time spent manually preparing payroll! Wouldn’t you rather spend your time working on generating fresh business ideas? Time and attendance software with a biometric data collection device allows you to do so.

3) Increase Efficiency

Streamline your employee’s time and make your daily operations more productive! When you eliminate legacy time keeping practices, you offer your employees the tools and resources they need to succeed. Online systems make time tracking smarter, not harder.

4) Save Money

Implementing a technology based time and attendance solution with biometrics will help reduce your labor expenses. Physically collecting and manually crunching work hour data to process payroll can take a lot of time. With an automated time and attendance solution, you can eliminate many of these tedious steps to increase efficiency and save money on labor costs.

5) Improve Employee Satisfaction

Online time and attendance systems have been shown to increase employee job satisfaction. One reason for this is because time and attendance software improves accuracy and timeliness. In other words, employees know they will be paid on time each and every payday and that their paycheck will be for the right amount. There is also a higher level of privacy with online systems because only the employee and authorized HR staff have access to view sensitive data. Lastly, employees tend to be happier when they know that their fellow coworkers are not getting away with time theft and that everyone is being held to the same level of accountability.

Online time and attendance systems are a way for your organization to save money and eliminate the disturbance of manual procedures. By implementing an online time and attendance system, specifically one with a biometric time clock, your business can increase productivity and effectiveness, control labor costs and boost profits. These are just some of the reasons to jump onto the online time and attendance train. If you’d like more, check out the blog at www.uAttend.com.

A Biometric Fingerprint Time Clock for Keeping Track of Your Employee Time and Attendance

If you employ ten or more non-exempt salaried staff or hourly employees, and if these employees work at different times, a biometric fingerprint time clock is a must for keeping track of their exact time and attendance. A reliable time tracking system not only allows you to monitor employee time and attendance, but also enables you to plan shifts, manage paid time off and allocate resources. If you do not have dependable payroll time clock software in place, chances are that your HR and administration costs are much higher than they need to be due to exhaustive manual time recording.

A biometric fingerprint time clock automates the tedious task of workforce time management and attendance tracking. This means HR managers and entrepreneurs are able to free up essential time and resources that can be spent on core business activities. In addition, this type of advanced system allows HR executives to schedule their employees in both fixed and flexible shifts.

Payroll time clock software with biometric features ensures there is zero time theft.  Since it uses physiological features to identify workers, there is no manipulating the system. The biometric functionality makes this system the most impregnable employee time and attendance application in the world. The system makes sure all payroll data is accurate and to the minute, and rules out any possibility or risk of non-compliance for FLSA or state labor laws.

The biometric fingerprint time clock incorporates a broad range of useful features thanks to its advanced employee time management software. Payroll integration and universal online access make this system an ideal platform for employee time and attendance management.

Here are some other important benefits of implementing payroll time clock software to keep track of employee time and attendance:

  • Efficient use of time and resources through automated processes
  • Reduced costs of payroll
  • Instant and universal availability of payroll data
  • Improved project management
  • Identification of areas to improve
  • Enhanced analysis of human resource efficiency

These vital features make the biometric fingerprint time clock an ideal solution for the time and attendance requirements of any company.

The Biometric Time Clock – What Can It Do For Your Business?

biometric fingerprint time clockWith constant advancements in human resource management applications, there have been many, many changes in the workplace environment. However, there is hardly a system that has made a bigger or better impact to an organization’s operational efficiency than the biometric time clock.

Throughout the last century, businesses have relied on mechanical time tracking devices to record employee payroll data. These traditional time clocks are inadequate and fail to meet the efficiency demands of a competitive work environment. A biometric fingerprint time clock equipped with cloud computing software is far more advanced and effective than a mechanical punch clock, especially when it comes to the accurate recording of employee time and attendance.

Today’s entrepreneurs are fully aware of the importance of accurately tracking and recording employee time and attendance. One of the biggest reasons that led to the abandonment of traditional punch card devices and paper time sheets is that they simply cannot provide results as accurate as a biometric time clock. The software used to run a biometric fingerprint time clock records all employee work hours in a secure and reliable manner. It is also extremely helpful in creating detailed time and attendance reports for HR departments. These reports help streamline business processes by saving the time and efforts of Human Resource and payroll departments.

The introduction of the biometric time clock has simply made the workplace a much more efficient place. Not only do these time clocks improve productivity and efficiency, but they also help cut down on operational costs. With fine-tuned administrative processes and reduced time theft, there is great potential for return on investment.

Businesses also save money with the online biometric fingerprint time clock because they no longer need to purchase extra accessories such as time sheets, punch cards, ribbons and ink for manual punch clocks. With all these positive savings and benefits, it’s easy to see how business owners that want to be competitive must have this powerful management tool in his or her organization.