How to Determine Potential Savings from a Time and Attendance System

If you’re thinking about buying an automated time and attendance tracking system but aren’t quite sure if you’ll get the desired ROI, this post is for you! Let’s determine the potential savings that could be found from implementing a time tracking system in your workplace.

To determine potential savings that a time and attendance system might bring, it is best to first evaluate your current employee time tracking situation and identify areas of improvement. As you review your processes, look for things such as inefficiencies, high administrative costs, redundant data entry and data entry errors, labor time consumption and other pain points. One very useful question to ask is simply “where could savings come from?”. Might they come from reducing payroll processing time and labor costs? Or from reducing payroll errors and reporting time? Might they come from eliminating unauthorized overtime or buddy punching? Or from having off-site access to time and attendance data?

The truth is that savings can come from any and all of these steps, which is why automated time tracking systems like uAttend are so meaningful and effective. If you use a manual time tracking system or have a traditional time clock and notice any of the core issues mentioned above during your process analysis, chances are you will find great benefit in an automated time tracking system. In fact, many businesses see an immediate ROI after integrating a time and attendance solution.

Tracking employee time might seem like a basic task, but don’t underestimate its potential to save your business valuable revenue and positively impact your bottom line. Today’s advanced time clock systems not only reduce the time and effort it takes to monitor, record and manage employee time, but also allow you to generate reports, receive real-time alerts if someone is late, and even prepare you for performance reviews. Not only that, but solutions like the uAttend Employee Management System essentially automate your entire payroll process ensuring accurate, to-the-minute work hour records and paychecks. Cloud-connected software enables users to access and retrieve employee work hour data any time and from anywhere. With minimal initial investment and a scalable month-to-month contract, it is easy to see how the benefits of an automated time and attendance tracking system means huge savings for your business.

If you’d like to learn more about saving money by automating your time and attendance process, visit our website at www.uAttend.com or call 800-518-8925.

How to Find the Right Time and Attendance Tracking System

If you are currently in the market for a new employee time and attendance tracking solution, you are likely well aware of the many options available to you. So, the question is – how do find the right time and attendance tracking system to record and store your employees’ work hour information?

With so many service providers clouding up the market offering “this feature” or “that feature”, it can be difficult to navigate the waters and find the right system for your needs. Whether you already have an automated time and attendance system in place, or if you are investing in one for the first time, you want a system that not only satisfies your current business needs and makes managing your employees’ time easier, but you also want a reliable and affordable solution that will last you through coming years.

When making your decision on a new time and attendance tracking system, we recommend considering these four tips:

  1. Look for an established and credible vendor: The world of time and attendance and workforce management is exploding, which has brought about a lot of new and inexperienced time clock providers looking to cash in on the growing market. Many companies have just added time and attendance tracking as a solution they offer “on the side”. You want a provider that specializes strictly in time and attendance tracking, like uAttend. Look for a provider that knows the ins and outs of the industry, that stays up-to-date with wage and labor laws, and that has a proven track record of satisfied customers.
  2. Look for a vendor that offers scalable solutions: As a business owner, there is no doubt you anticipate (and work hard toward) continued business growth. This means adding more services and products, as well as more employees. Rather than buy a new system every time the current one lets you down, it is important to invest in a scalable solution that will accommodate you future business growth.
  3. Look for an easy solution for both employees and management to use: First things first – any time and attendance tracking system should be easy to use and take minimal time to punch in and out from. You want your employees working, not wasting valuable time tracking their work hours. Our biometric fingerprint and facial recognition time clocks, such as the BN6500 or MN2000, literally mark attendance in less than three seconds.  The easier it is for employees to punch in and out, the less resistance they’ll have to doing it.
  4. Look for a solution that will work with your payroll system: Ask any payroll administrator and they will tell you the best gift you could give them is a time and attendance tracking system that will automatically integrate with their payroll software. The right time tracking system can save you hours when it comes to processing payroll. The APA has indicated that automated time and attendance systems like uAttend can save up to 4% in payroll costs, so when evaluating an employee time management system, be sure to check if it’s compatible with the payroll software your business uses.

Tracking time and attendance is a huge part of day-to-day business and can greatly affect labor costs. Investing in an accurate and reliable system is key, which is why it’s worth your time to carefully evaluate your options and determine the right solution for you. uAttend offers a wide range of cost-effective time and attendance solutions from biometric time clocks to RFID card reading devices and mobile and Smartphone apps. Our robust line of flexible employee management solutions will not only save you time and money today, but will also continue to meet your future business needs as your company prospers and grows.

 

How to Stop Buddy Punching in the Workplace

how to stop buddy punching with a biometric time clockStop Buddy Punching for good with a uAttend biometric time clock.

Buddy punching in the workplace is one of the most common forms of time theft that today’s business owners struggle to fight against. The final result of which is a loss of revenue due to unnecessary labor costs. In all actuality, businesses of all sizes and from all over the world are losing billions of dollars in payroll expenses to this unethical practice. The good news is there is an easy way to stop buddy punching in its tracks. Installing a biometric time and attendance tracking system from uAttend eliminates an employee’s ability to punch in and out for a coworker, thus helping to ensure you only pay wages for hours that were actually worked.

With a uAttend biometric time & attendance solution in place, you can put an end to buddy punching for good. Below we offer a few other ways that our biometric time clocks help stop time theft:

  1. Buddy Punching – As indicated earlier, a biometric time clock is an effective means to stop buddy punching. Since these devices require an employee’s unique, physiological trait, there is little chance of employees punching in and out for one another.
  2.  Eliminated Human Error – uAttend’s time and attendance software is completely automated and records employee punches in real time. This means employees no longer need to remember exact work hours and jot them down on a time card, which is where a lot of errors can occur. Through automation, you know the employee work hour data is accurate and reliable.
  3. Wage Fraud – Another way businesses lose money is from employees rounding up their work hours. As much as you want to trust an honor system, a minute here or five minutes there can add up to a big expense for employers. Our cloud-based biometric time tracking solutions eliminate the loss of money lost to wage fraud.

Want to learn more about how to stop to buddy punching and save your business time and money? Visit our website at www.uAttend.com and reap the benefits of a uAttend time and attendance tracking system.

uAttend Featured in the San Diego Union Tribune

The San Diego Union Tribune, a leading newspaper in Southern California, wrote a feature on how “buddy punching is taking a body-blow” as a result of businesses implementing fool proof time and attendance solutions like uAttend’s fingerprint time clock. The article also did an interview of our very own CEO, Chad Buckmaster. The fact that the San Diego Union Tribune chose uAttend to highlight as one of the leading time and attendance solutions provider speaks volumes of the prominence the company has gained in just a short period of time.

Small businesses are constantly plagued by practices like time theft and buddy punching, both which put extra strain on their already thin resources. It is estimated that time theft costs U.S. businesses as much as $123 billion per year in terms of lost productivity. Considering the magnitude of this problem, it is not surprising that small businesses are cracking down and protecting themselves with solutions like biometric time and attendance tracking.

The San Diego Union Tribune asked Buckmaster various questions about the need, as well as the effectiveness of time clocks and biometric solutions. With his expert knowledge of time and attendance management systems, Buckmaster discussed these issues in detail and provided insightful answers to help business owners. To underline the effectiveness of time and attendance management solutions like a fingerprint time clock, Buckmaster said “It eliminates buddy punching, which is a big issue in the time-and-attendance world. Basically, you can’t clock in for one of your fellow employees, which obviously saves employers tons of money.”

Buckmaster further elaborated, “You can also clock in from geo-locations on a mobile phone…you can go ahead and clock in with our mobile app and the employers can actually designate geo-locations for that. If they have a remote site, like construction companies, they can put in the address and the employees can only clock in from that location. If they’re not in that hot spot, it won’t allow them to clock in.”

uAttend is a distinguished name in biometric time and attendance solutions in the U.S., and has also formed strategic alliances in Australia and Europe. The company plans to roll out a facial recognition time clock in coming months to further strengthen its robust product line.

Fingerprint Time Clocks Assure Better Control of Your Business’ Time and Attendance

Source: Clock Desktop.com

A business needs to be highly adaptable in order to survive today’s demanding corporate environment. Fingerprint time clocks provide a diverse range of features that help your business grow without losing control of labor costs, or losing track of employee time and attendance management.

One way businesses are adapting is by implementing web time clocks into their time and attendance practices. These systems provide a great way to effectively manage employee time and attendance with a diverse range of solutions.

With the introduction of fingerprint time clocks, you equip your business with a powerful platform to track and control employee time and attendance costs. This system not only enables you to monitor the time and attendance of your employees, it also captures and collates essential data for organizational productivity analysis. Such data can help you make informed decisions about the performance of your workforce.

Web time clocks are also equipped with software that is capable of generating forecasts that can be used to create alerts about potential unnecessary expenses. This insight helps assess any changes that may need to take place so your time and attendance policies will bring about the best combination of cost savings and efficiency.

Fingerprint time clocks come with integrated biometric scanners. Having employees punch in and out with a fingerprint scanning system not only streamlines time and attendance procedures, but also helps eliminate time theft from the workplace. Efficient operational procedures and the prevention of wage fraud help you achieve more control of your business dynamics, and improve your bottom line.

Time and attendance software for web time clocks can be customized as well. For example, you can add features that create alerts for floor supervisors when an employee is verging on overtime. This helps put a cap on unauthorized overtime and control overall operational costs.

A Biometric Fingerprint Time Clock for Keeping Track of Your Employee Time and Attendance

If you employ ten or more non-exempt salaried staff or hourly employees, and if these employees work at different times, a biometric fingerprint time clock is a must for keeping track of their exact time and attendance. A reliable time tracking system not only allows you to monitor employee time and attendance, but also enables you to plan shifts, manage paid time off and allocate resources. If you do not have dependable payroll time clock software in place, chances are that your HR and administration costs are much higher than they need to be due to exhaustive manual time recording.

A biometric fingerprint time clock automates the tedious task of workforce time management and attendance tracking. This means HR managers and entrepreneurs are able to free up essential time and resources that can be spent on core business activities. In addition, this type of advanced system allows HR executives to schedule their employees in both fixed and flexible shifts.

Payroll time clock software with biometric features ensures there is zero time theft.  Since it uses physiological features to identify workers, there is no manipulating the system. The biometric functionality makes this system the most impregnable employee time and attendance application in the world. The system makes sure all payroll data is accurate and to the minute, and rules out any possibility or risk of non-compliance for FLSA or state labor laws.

The biometric fingerprint time clock incorporates a broad range of useful features thanks to its advanced employee time management software. Payroll integration and universal online access make this system an ideal platform for employee time and attendance management.

Here are some other important benefits of implementing payroll time clock software to keep track of employee time and attendance:

  • Efficient use of time and resources through automated processes
  • Reduced costs of payroll
  • Instant and universal availability of payroll data
  • Improved project management
  • Identification of areas to improve
  • Enhanced analysis of human resource efficiency

These vital features make the biometric fingerprint time clock an ideal solution for the time and attendance requirements of any company.

How Small Businesses Can Reduce Costs by Implementing Time and Attendance Software

The profitability of every business depends on two things, generating more revenue and lowering operational costs. This can be especially challenging for small businesses as there are situations when profits are low, and operating capital is limited at best. Managing employee work hours through time and attendance software is an area where small businesses can save vital operational costs.

Finger print time clocks have played a crucial role in increasing productivity and maximizing return on investment by lowering labor expenditures. While small businesses can function with a manual time tracking system, operating efficiently and productively is an entirely different matter. There is nothing more time consuming than calculating regular work hours, overtime work hours, sick leave and other employee benefits.

Time management experts recommend that businesses with more than 10 non-exempt or part time workers implement time and attendance software into their operations. Typically, small businesses are dependent on their owners to take care of time attendance related tasks. By implementing an automated time tracking system, organizations can not only reduce operational costs, but also free up the owner’s time to be better utilized on core business activities.

Another aspect that needs to be addressed is keeping finger print time clocks up-to-date. Small businesses can benefit greatly by having updated time management systems. While older systems may still provide basic functionalities, they are not optimized for the latest technological advancements. For example, older systems might not accommodate recent advancements such as mobile phone applications for employee time tracking.

An up-to-date time and attendance software system can be extremely effective in streamlining time and attendance policies, and reducing labor costs. Problems such as time theft, buddy punching and overly-long breaks can be taken care of with specific restrictions and grounding rules.

Summing up, the ultimate goal of every business is to lower its operational costs and increase revenues. Finger print time clocks are one of the best tools available to achieve this goal.

Finger Print Time Clocks – Ushering In a New Era of Productivity

Finger PrintAny business, large or small, strives to maximize productivity in order to stay competitive. For some, there can be a misconception that only manufacturing companies need to be concerned about productivity. This is a flawed way of thinking because even companies in the service industry need to ensure its employees are being productive and making good use of their work hours. In short, the key to any successful business is producing maximum output in the least amount of time possible and at the least amount of costs.

A truly efficient work force can result in higher productivity, but that often raises another question. How can businesses actually measure the performance of their workforce? One of the best options for measuring employee productivity is through time tracking with finger print time clocks. In fact, these advanced timeclocks are ushering in a whole new era of employee productivity.

A wireless time clock equipped with time tracking software is a great solution for companies concerned about organizational productivity. Time tracking software lets floor supervisors and HR managers know which workers are not performing, and which ones are performing at his or her best. In addition, having the knowledge of the efficiency and productivity rate of your workforce through finger print time clocks can also help in areas such as job costing, resource allocation and project management.

A wireless time clock with time tracking software is also instrumental in providing information about employee time and attendance costs incurred before, after and during production. This keeps the staff on their toes and aware of their hours and work output.

Finger print time clocks easily and accurately record the time a certain employee takes to achieve a single activity or a project. In addition, time tracking solutions feature flexible options such as online accounts that allow executives in the service industry to record how much time an employee took in performing a specific task. Features like these help organizations gauge employee work efforts, which subsequently enables these businesses to find ways to improve their productivity.

Web Based Time Clock – The Window into Your Shop Floor

Web Based Time ClockThe web based time clock is widely credited for revolutionizing employee time tracking systems largely due to the use of cloud computing. Employee time and attendance management has been a tricky aspect of administrative and operational tasks for business owners. Manual time tracking, whether done using paper time sheets or mechanical card punching clocks, has always been considered flawed and error prone. This situation changed drastically once biometric fingerprint time clocks emerged onto the employee time management solutions scene.

The online functionality of these time tracking devices offers many conveniences for employees, as well as business owners. Online fingerprint time clocks are generally regarded as one the most uncomplicated time tracking systems simply because they do not involve complicated software. In addition, online biometric fingerprint time clocks allow business owners to keep track of employee punch ins and outs, late arrivals and early departures, even if they are not at their office or on the shop floor. It’s like you have a window into your business that is open 24/7 and you can look through at any time from anywhere in the world. A web based time clock is an ideal solution for small businesses as they do not need to buy expensive software or pay heavy annual licensing fees.

Furthermore, business owners do not need to spend their hard earned money on accessories for fingerprint time clocks, worry about data storage and security. All of these are taken care of on the service provider’s end. The employee time data is stored at servers that have additional security features for increased security. Web based time clock service providers keep all payroll data for one month in case there are any disputes between the employer and the employees.

The web-based functionality of biometric fingerprint time clocks presents a unique opportunity for small business owners to track their employees’ time accurately and more cost effectively.