Why do Customers Choose a uAttend Time Tracking System?

While there are many, many reasons why businesses choose to buy a uAttend™ Employee Management System, every business has their top ones. In addition to being the most reliable and affordable system on the market today and having the most robust line of time clocks to choose from (not to mention having the most advanced software around), we’ve tallied up a few of the other reasons why customers love uAttend:

1. User Friendly
Employee time tracking software is complex from a development perspective, but it should never be difficult or complex for the end user. This is why all uAttend systems feature a simple, easy-to-use dashboard and user interface making time tracking and management as simple as possible.

2. Universal Access
On vacation or away on a business trip and wondering about your workforce’s time and attendance? No problem. With a uAttend time clock system, all employee work hour data is stored in the cloud giving you access any time of day and from any location in the world. Simply login to your company account from any Internet-connected device (e.g., laptop, PC, Smartphone or mobile tablet)! You can see real-time metrics on who is currently punched in, who was late, who is on vacation or who is working in what department. You can generate reports, monitor workload balance and even export work hours to your payroll system. Cloud-based access also allows for employees to work remote or at multiple locations and offers the convenience of a Smartphone or mobile app for punching in and out.

3. Frequent Software Updates
One of the great things about a uAttend time tracking system is that since it is cloud-based, updates can be made frequently without any downtime. We are constantly making improvements to our software and routinely update the system with new and improved functions and features.

4. Customer Support
Processing Point’s customer support team is friendly, knowledgable and extremely professional. If you have a question or concern about your uAttend time and attendance system, rest assured your needs will be answered quickly and efficiently.

5. Sleek & Small
A uAttend time clock not only works the best – it looks the best. While aesthetics aren’t the most important thing when it comes to having an effective time and attendance system, it certainly helps to have a small and manageable unit that can be easily and conveniently moved around and set up at your workplace.

Again, these are just a few of the reasons why we know our customers love the uAttend Employee Management System. If you want to find out your own reasons, give us a call at 800-518-8925 or visit our website at www.uAttend.com.

How to Determine Potential Savings from a Time and Attendance System

If you’re thinking about buying an automated time and attendance tracking system but aren’t quite sure if you’ll get the desired ROI, this post is for you! Let’s determine the potential savings that could be found from implementing a time tracking system in your workplace.

To determine potential savings that a time and attendance system might bring, it is best to first evaluate your current employee time tracking situation and identify areas of improvement. As you review your processes, look for things such as inefficiencies, high administrative costs, redundant data entry and data entry errors, labor time consumption and other pain points. One very useful question to ask is simply “where could savings come from?”. Might they come from reducing payroll processing time and labor costs? Or from reducing payroll errors and reporting time? Might they come from eliminating unauthorized overtime or buddy punching? Or from having off-site access to time and attendance data?

The truth is that savings can come from any and all of these steps, which is why automated time tracking systems like uAttend are so meaningful and effective. If you use a manual time tracking system or have a traditional time clock and notice any of the core issues mentioned above during your process analysis, chances are you will find great benefit in an automated time tracking system. In fact, many businesses see an immediate ROI after integrating a time and attendance solution.

Tracking employee time might seem like a basic task, but don’t underestimate its potential to save your business valuable revenue and positively impact your bottom line. Today’s advanced time clock systems not only reduce the time and effort it takes to monitor, record and manage employee time, but also allow you to generate reports, receive real-time alerts if someone is late, and even prepare you for performance reviews. Not only that, but solutions like the uAttend Employee Management System essentially automate your entire payroll process ensuring accurate, to-the-minute work hour records and paychecks. Cloud-connected software enables users to access and retrieve employee work hour data any time and from anywhere. With minimal initial investment and a scalable month-to-month contract, it is easy to see how the benefits of an automated time and attendance tracking system means huge savings for your business.

If you’d like to learn more about saving money by automating your time and attendance process, visit our website at www.uAttend.com or call 800-518-8925.

How to Find the Right Time and Attendance Tracking System

If you are currently in the market for a new employee time and attendance tracking solution, you are likely well aware of the many options available to you. So, the question is – how do find the right time and attendance tracking system to record and store your employees’ work hour information?

With so many service providers clouding up the market offering “this feature” or “that feature”, it can be difficult to navigate the waters and find the right system for your needs. Whether you already have an automated time and attendance system in place, or if you are investing in one for the first time, you want a system that not only satisfies your current business needs and makes managing your employees’ time easier, but you also want a reliable and affordable solution that will last you through coming years.

When making your decision on a new time and attendance tracking system, we recommend considering these four tips:

  1. Look for an established and credible vendor: The world of time and attendance and workforce management is exploding, which has brought about a lot of new and inexperienced time clock providers looking to cash in on the growing market. Many companies have just added time and attendance tracking as a solution they offer “on the side”. You want a provider that specializes strictly in time and attendance tracking, like uAttend. Look for a provider that knows the ins and outs of the industry, that stays up-to-date with wage and labor laws, and that has a proven track record of satisfied customers.
  2. Look for a vendor that offers scalable solutions: As a business owner, there is no doubt you anticipate (and work hard toward) continued business growth. This means adding more services and products, as well as more employees. Rather than buy a new system every time the current one lets you down, it is important to invest in a scalable solution that will accommodate you future business growth.
  3. Look for an easy solution for both employees and management to use: First things first – any time and attendance tracking system should be easy to use and take minimal time to punch in and out from. You want your employees working, not wasting valuable time tracking their work hours. Our biometric fingerprint and facial recognition time clocks, such as the BN6500 or MN2000, literally mark attendance in less than three seconds.  The easier it is for employees to punch in and out, the less resistance they’ll have to doing it.
  4. Look for a solution that will work with your payroll system: Ask any payroll administrator and they will tell you the best gift you could give them is a time and attendance tracking system that will automatically integrate with their payroll software. The right time tracking system can save you hours when it comes to processing payroll. The APA has indicated that automated time and attendance systems like uAttend can save up to 4% in payroll costs, so when evaluating an employee time management system, be sure to check if it’s compatible with the payroll software your business uses.

Tracking time and attendance is a huge part of day-to-day business and can greatly affect labor costs. Investing in an accurate and reliable system is key, which is why it’s worth your time to carefully evaluate your options and determine the right solution for you. uAttend offers a wide range of cost-effective time and attendance solutions from biometric time clocks to RFID card reading devices and mobile and Smartphone apps. Our robust line of flexible employee management solutions will not only save you time and money today, but will also continue to meet your future business needs as your company prospers and grows.

 

Are Biometric Employee Time Clocks a good Business Investment?

There is a growing need for business solutions that can enhance efficiency, ensure employee accountability and increase profitability in the workplaces. Of course, finding such solutions can be easier said than done. Many times, new management tools cost so much that only larger businesses can afford to use them. However, uAttend’s biometric employee time clocks have been successful in breaking this pattern and are providing small and medium-sized businesses with effective means to manage their workplaces.   employee time clocks

What are the Advantages of uAttend?

Time tracking software systems from uAttend enable business owners the ability to accurately monitor, record, and analyze employee time and attendance, as well as assess their productivity levels. Employee time is one of the biggest expenses any organization faces. uAttend’s biometric time keeping software systems can minimize this expense. In addition, these systems identify employees using biometric requirements, which helps reduce money lost to time theft and poor productivity.

Businesses usually experience a drop in payroll expenses within the first month of having implemented a uAttend workforce management solution. This is a huge advantage and is made possible because the system ensures the accurate recording of employee time and attendance data. Another advantage is that the clocks use cloud-based time keeping software, which automates the entire payroll process from the recording of punch data to the processing of payroll. This reduces human capital dependence and saves precious time for your HR and payroll staff.

How do Employee Time Clocks Work?

uAttend’s biometric time and attendance clocks ensure that the person punching in is, in fact, the actual employee. The clocks verify an employee’s identity using physiological characteristics that are unique to each human (e.g., fingerprints, facial traits, eye retinas). It is not possible to forge these traits, therefore workplace practices such as buddy punching and time theft are reduced and often eliminated. The end result? Your payroll costs will take a nosedive and your productivity and profitability will soar.

Once employees realize they are going to be held accountable for their time, tardiness and unauthorized overtime disappears. With employee productivity no longer an issue, business owners and HR staff can devote more time to business critical activities and help improve profitability even more.

If you are a small business owner looking for a good business solution, time tracking software systems from uAttend are one of the best investments you can find.

What is Your Employee Time Clock to Employee Ratio?

Today’s cost-conscious businesses deploy various time and attendance systems, such as an employee time clock, to accurately record employee work hours. While employers use these devices to ensure they are paying for the exact number of hours an employee has worked, there is a level of responsibility that comes along with using one. For example, if a business chooses to use a time clock for time and attendance, it must be sure to provide sufficient punch-in locations to accommodate their number of employees. This is especially important for large organizations that have hundreds of employees punching in and out on a daily basis. Failing to provide an adequate number of punch-in stations can land your company in trouble for negligence with regulators such as the Department of Labor.  employee time clock

Here is a prime example of employer negligence. A warehouse facility in Chino, CA was recently issued a number of citations for failing to provide adequate punch-in locations, as well as for having altered employee time records. The organization in question has two warehouses in Southern California with a total of 865 employees. Surprisingly, the company had only three time clock systems to let employees punch in and out. This resulted in long lines not only at the start and end of each shift, but employees also had to wait to punch in and out for their meal breaks.

Waiting in line was cutting into the employees’ actual work hours. Regardless of when they arrived, they often ended up punching in late because of the long lines. Subsequently, this meant receiving a grievance from the company and a dock in pay. The same scenario took place for meal breaks. Employees actually began to cut their breaks short just so they wouldn’t be late.

After a thorough investigation from the California Office of Labor Commissioner, it was determined that the company was non-compliant and was responsible for not providing an adequate number of locations for employees to punch in and out. Regulators deemed it unethical for employees to be penalized for late punch-ins when they arrive well before their start time. The company also allegedly had been inappropriately adjusting meal break and overtime hours to compensate when employees took shorter breaks. In light of this, the company was also cited for altering employee time records, as it is illegal in any state to adjust an employee’s work hours without his or her knowledge. As a result, the company in Chino had to pay a hefty amount of $1.3 million in penalties and back wages. To think, had they only invested in a few more punch in stations, they could have been out hundreds of dollars rather than a million plus.

The above-mentioned story is a great case study that demonstrates the importance of a company’s responsibility to its employees. If you employee a large number of people, you need to have a sufficient number of employee time clock systems in place. In addition, you are required by federal and state law to provide adequate meal breaks and pay overtime for the hours worked in addition to the standard 40-hour workweek.

If you want to comply with federal and state wage laws, it may be time to do an audit of your time clock system to ensure you are providing your employees with ample opportunity to punch in and out on time. If you determine you need to provide more locations, an ideal solution might be to opt for cloud-based workforce management solutions. Online systems offer affordable punch in devices and innovative software that help avoid violations of federal and state labor laws when it comes to wage claims. For example, biometric systems provide an indisputable audit trail when it comes to employee time tracking and can be purchased for less than $150 a piece. Such an investment is worth the peace of mind alone.

Four Steps to Finding the Right Human Resources Management Software

Human Resources Management SoftwareMany small businesses face difficulties in human resource management, especially when they experience steady growth and their number of employees exceeds estimates. Thankfully, there are HR and employee management systems, such as time and attendance software, that can help companies accommodate such periods of growth. If you are interested in purchasing Human Resources Software, there are a few things to consider before doing so. Such software should suit your needs, your budget and the expected size of your company. Below, we have outlined a four-step plan that can be helpful in finding the right HR system for your organization.

1. Determine Your Human Resource Technology Needs
Determining the HR needs of your specific business is very important before you start looking for software. You should have a clear picture of what the system will be required to do for your business. The best approach is to catalog your requirements. A detailed list will enable you to find the system with the best possible capabilities for your business needs.

Include key features such as what type of reporting system you want and what kind of information you will be recording. For instance, if you decide on software for employee time management, you will need it to record employee time and attendance, but you may also want it to process payroll and generate reports on taxes and leaves of absence. Do you have multiple departments to consider? What are their requirements? Do you want online access? Do you prefer a cloud-based or internally-hosted system? There is a lot to consider. Do it carefully.

2. Identify a Vendor That Best Matches Your HR System Requirements
With the many HR Software Systems available, it can be a problem to find the right vendor. Word of mouth is ideal, but often not plausible so start your search on the Internet. If you wish, you can visit each provider’s site individually to match the product features with your requirements for the best possible match. Otherwise, there are a number of sites on the Internet that provide software comparisons. Visiting such sites will make your task of finding the right vendor a lot easier.

3. Arrange Live Demonstrations to Determine HR Software Effectiveness
After you have shortlisted your potential vendors, arrange for live demonstrations with each one to ascertain the effectiveness of each product. Try to include executives from all pertinent departments in these demos. They will help you examine the software capabilities as well as determine if the software is user-friendly and able to fulfill your list of requirements.

4. Check the Online Reputation of Shortlisted HR Software Vendors
Live demonstrations will help narrow down your vendors to a smaller number. Your next step should be to run checks on the reputations of your selected online vendors. Conduct your research along the lines of company longevity, references and reviews, the number of clients it has and whether or not it is a member of organizations such as the Better Business Bureau.

By following these steps, you are bound to find a reliable vendor for your HR system, and time attendance software that suits your needs.